Senior Office Assistant Job in Kenya

The Senior Office Assistant shall be responsible to
the Executive Office Administrator and will assist in facilitating hospitality,
distributing internal mails and surresponses, and administrative support.

Roles

Facilitating
hospitality for members of staff, staff meetings, and high-level stakeholders’
meetings.

Open,
sort, and distribute incoming correspondence, including mails and documents
containing routine inquiries.

Dispatch
mail to the Registry, Post Office, Courier, Ministries, and other destinations.

Undertakes
general office clerk duties.

Assists
in photocopying, documentation tasks, binding, and filling of documents.

Arrange
meeting venues professionally and timely.

Maintains
Office equipment and reports any issues to the service provider or IT team.


Maintains
an equipment inventory of office equipment and sundries.

Maintains
supplies by checking stock to determine inventory levels, anticipating
restocking requirements, and initiating requisitions.

Provides
support and assistance to the office of the CEO as required.

Qualifications

At
least four (4) years of relevant experience.

At
least a mean grade of D+ (plus) in the Kenya Certificate of Secondary Education
or its equivalent from a recognized institution.

A
professional certificate.

Certificate
in computer applications.

Proficiency
in English and Kiswahili languages.

Good
interpersonal skills.

Other Qualifications

Successful candidates
after interviews will be required to satisfy the requirements of Chapter Six of
the Constitution of Kenya by submitting compliance or clearance certificates
from the following institutions:

Certificate
of good conduct from the Directorate of Criminal Investigations (DCI)

Tax
Compliance Certificate from Kenya Revenue Authority (KRA)

Clearance
Certificate from the Higher Education Loans Board (HELB)

Clearance
from the Ethics and Anti-Corruption Commission (EACC)

Clearance
Certificate from a Credit Reference Bureau (CRB)

Commission
for University Education (CUE)-Recognition and Equation of Qualification for
degrees obtained from outside Kenya.

How To Apply

Interested and qualified
persons are required to submit their applications to be received ONLINE through
the KENAS website at 
www.kenas.go.ke
 or the Careers
portal at 
www.kenas.go.ke/careers. 

Applicants should include
a signed application cover letter addressed to the Chief Executive Officer, a
curriculum vitae with three (3) referees, and copies of academic, professional,
and relevant testimonials. All submissions and attachments of all mandatory
required documents should be in PDF format.

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