Senior Office Administrator Job in Kenya

Senior Office Administrator

KIMC/SOA/HR/02/2023

Job Description.

Duties and responsibilities at this level will entail:

Typing drafts and manuscripts of official documents such as
letters, memos, and reports;

Managing e-office activities such as e-mails;
Operating office machines such as photocopiers, and scanners.
shredders and facsimile machines;

Enhance and maintain the reputation of the department by
offering a friendly reception to stakeholders:

Handling telephone calls and appointments;
Receiving and dispatching notices of meetings and minutes to
relevant parties:

Supervising the Assistant Office Administrators;
Maintaining and updating the register and contacts of
stakeholders; and

Enforcing information security measures in the office by
locking documents and maintaining confidentiality of passwords to prevent
unauthorized access.

Job Specification.

For appointment to this
grade, an officer must have:

Served in the grade of Senior Office Administrator
Il/Personal Secretary |, KIMC Grade 7 or in a comparable position in the
Public Service or Private Sector for a minimum period of three (3) years;

Degree in Office Management Administration Technology,
Business Administration, and Office Management or equivalent
qualifications from a recognized Institution;

Be a registered member of Kenya National Secretaries
Association (REMASA)

Certificate of Supervisory Course attendance from a
recognized Institution lasting not less than two (2) weeks;

Certificate in computer application skills; and
Showed merit, integrity, and ability as reflected in work
performance and results.

Terms of Service

The successful candidate will be on Permanent and Pensionable
terms of service. The minimum basic salary for this position will range
from Kshs, 58,828 — Kshs. B1,401 per month exclusive of allowances

How To Apply

Candidates who meet the
above requirements are invited to send their applications quoting the Job
Reference Number, accompanied by an Application Letter, Detailed Curriculum
Vitae, Copies of Academic and Professional Certificates, and National Identity
Card. Transcripts and Testimonials; Daytime Contacts, Full Names and Contacts
of three (3) referees to be addressed to:

The Director/ CEO

Kenya Institute of Mass
Communication,

Uhole Road (South B), Nairobi,

Off Mombasa Road,

P.O. Box 42422 — 00100,

NAIROBI.

The application should
ONLY be hand delivered or posted) not later than 19th
January 2024 at 5.00 pm.

Only shortlisted
candidates will be contacted for interviews. Canvassing will lead to automatic
disqualification.

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