Senior Finance Officer Job in Kenya

 Job Title: Senior
Finance Officer

Hiring
Organization:
 LVCT Health
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/22/2024

LVCT
Health is an indigenous Kenyan non-governmental and not-for-profit organization
established in 2001. We are driving Kenya towards HIV prevention, with an
ultimate goal of reducing HIV infections to zero. We offer integrated HIV
services through development of models that are scaled up to the national
models.

Job
Purpose


The
Senior Finance Officer will work closely with the Finance Manager in managing
the finance and accounting function at LVCT Health Headquarters. He/she will be
directly responsible for the accounting function of the office and provide
required support in other finance functions. She/He will supervise Accountants
at HQ.

Roles
and Responsibilities Finance

Support
the Finance Manager in cashflow management including compilation of monthly
cash flow projections for the monthly cash flow meetings in a bid to ensure
availability of adequate cash to meet the organization’s programmed obligations
and commitments.

Take lead
in compiling the monthly accruals for commitments at the end of each month for
inclusion in the monthly projections in order to inform correct financial
status.

Support
the Finance Manager to prepare various reports including budget vs expenditure
reports for management and other stakeholders.

Ensures
that shared inter-projects costs are reconciled, reimbursed and posted on a
monthly basis.

Accounting

Provide
support in the finance and accounting functions of the office that includes
review of advance and payment requests, ensuring accuracy, proper coding,
completeness, budget availability, adequacy of supporting documents and
adherence to the organizational and donor policies and procedures.

Ensure
optimal repository of financial documentation.

Ensure
the payments are processed on a timely and accurate basis, including reviewing
and uploading to banking platform.

Ensures
that vendor accounts reconciliations are carried out on a monthly basis,
Compile and share accurate aged analysis for decision making.

Ensures
that imprest accounts are reconciled on a monthly basis, Compile and share
accurate aged analysis for decision making.

Monitor
and ensure that the General Ledger is updated on a continuous daily basis
through daily posting of transactions.

Prepare
monthly payroll Journal based on the approved LOE’s and ensure reconciliations
with approved monthly Timesheets and that all payroll costs have been captured.

Reviews
postings to the General ledger on a continuous basis and guide the Finance team
on required adjustments and ensure arising adjustments are made on a timely and
accurate basis.

Ensure
that any arising reversals for prior periods are posted accurately and any
arising exchange variances are resolved without delay.

Ensures
that monthly bank reconciliations are prepared on a timely and accurate basis
by 10th of each month.

Support
the month-end financial reporting closing procedures by ensuring that all
monthly transactions are posted in the accounting system before the cut-off
date to avoid further entries into the system.

Ensure
the approved budgets are uploaded in Microsoft Office 365 Dynamics.

Budgets

Support
the program, Finance and new business development teams on budget development
for new funding opportunities involving new grants and sub-grants, ensuring use
of correct budget template, cost factors and indirect rates are applied.

Collaboratively
works with the technical and program teams, HR and Finance as necessary on the
finalization of the budgets ensuring that the budgets are aligned with the
technical proposal and the ceilings.

Support
the Finance Manager in developing budget reports for management decision
making.

Compliance

Oversee
the duty and tax exemption process by ensuring exemption applications (DA1)
forms are prepared in a timely, accurate and complete manner in compliance with
LVCT’s procedures and USAID regulations.

Provide
support in internal and external audit processes.

Capacity
builds the team on compliances, policies, donor requirements, financial and
accounting reporting.

Education/Experience
Requirements

University
Degree in Business Administration, Accounting, Finance or related field from a
recognized university. Master’s Degree in relevant field an added advantage.

Certified
Public Accountant (CPAK)/ACCA.

A minimum
of 6 years’ experience in NGO sector in Finance /Compliance/Audit Management
positions in a busy accounting department

Practical
experience using Microsoft Dynamics 365 Business Central is an added advantage

Required
Competencies

Excellent
organizational skills

Excellent
oral and written communication skills.

Excellent
interpersonal and capacity building skills, ability to work in a multicultural
environment.

High
ethical standards.

Ability
to work under minimal supervision

Ability
to work under tight deadlines and to multi-task.

Ability
to work under pressure.

Ability
to mentor and coach colleagues.

Advanced
excel and analytical skills

Experience
using MS Windows and MS Office packages (Excel, Word, PowerPoint).

How To
Apply

Interested
and qualified candidates are invited to submit their applications and CV along
with a cover letter expressing interest and indicating Salary history and
expectations to recruitment@lvcthealth.org.
Applications will be reviewed on a rolling basis. Only shortlisted candidates
will be contacted. The position applied for and reference number should be
clearly indicated on the subject line and cover letter. Female candidates are
encouraged to apply.

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