Senior Finance Officer Job in Kenya

Job Purpose

The Senior Finance Officer
will work closely with the Finance Manager in managing the finance and
accounting function at LVCT Health Headquarters. He/she will be directly
responsible for the accounting function of the office and provide required
support in other finance functions. She/He will supervise Accountants at HQ.

Roles and Responsibilities

Finance

Support
the Finance Manager in cash flow management including the compilation of
monthly cash flow projections for the monthly cash flow meetings in a bid to
ensure the availability of adequate cash to meet the organization’s programmed
obligations and commitments.

Take
the lead in compiling the monthly accruals for commitments at the end of each
month for inclusion in the monthly projections to inform correct financial
status.


Support
the Finance Manager to prepare various reports including budget vs expenditure
reports for management and other stakeholders.

Ensures
that shared inter-project costs are reconciled, reimbursed, and posted every
month.

Accounting

Provide
support in the finance and accounting functions of the office that includes
review of advance and payment requests, ensuring accuracy, proper coding,
completeness, budget availability, adequacy of supporting documents, and
adherence to the organizational and donor policies and procedures.

Ensure
optimal repository of financial documentation.

Ensure
the payments are processed on a timely and accurate basis, including reviewing
and uploading to the banking platform.

Ensures
that vendor accounts reconciliations are carried out every month, Compile and
share accurate aged analysis for decision making.

Ensures
that imprest accounts are reconciled every month, Compile and share accurate
aged analysis for decision making.

Monitor
and ensure that the General Ledger is updated on a continuous daily basis
through daily posting of transactions.

Prepare
monthly payroll Journal based on the approved LOEs and ensure reconciliations
with approved monthly Timesheets and that all payroll costs have been captured.

Review
postings to the General ledger continuously guide the Finance team on required
adjustments and ensure arising adjustments are made on a timely and accurate
basis.

Ensure
that any arising reversals for prior periods are posted accurately and any
arising exchange variances are resolved without delay.

Ensures
that monthly bank reconciliations are prepared on a timely and accurate basis
by the 10th of each month.

Support
the month-end financial reporting closing procedures by ensuring that all
monthly transactions are posted in the accounting system before the cut-off
date to avoid further entries into the system.

Ensure
the approved budgets are uploaded in Microsoft Office 365 Dynamics.

Budgets

Support
the program, Finance, and new business development teams on budget development
for new funding opportunities involving new grants and sub-grants, ensuring the
use of a correct budget template, cost factors, and indirect rates are applied.

Collaboratively
works with the technical and program teams, HR, and Finance as necessary on the
finalization of the budgets ensuring that the budgets are aligned with the
technical proposal and the ceilings.

Support
the Finance Manager in developing budget reports for management d.

Compliance

Oversee
the duty and tax exemption process by ensuring exemption applications (DA1)
forms are prepared in a timely, accurate, and complete manner in compliance
with LVCT’s procedures and USAID regulations.

Provide
support in internal and external audit processes.

Capacity
builds the team on compliance, policies, donor requirements, and financial and
accounting reporting.

Education/Experience Requirements

University
Degree in Business Administration, Accounting, Finance, or a related field from
a recognized university. A Master’s Degree in a relevant field is an added
advantage.

Certified
Public Accountant (CPAK)/ACCA.

A
minimum of 6 years experience in the NGO sector in Finance /Compliance/Audit
Management positions in a busy accounting department

Practical
experience using Microsoft Dynamics 365 Business Central is an added advantage

Required Competencies

Excellent
organizational skills

Excellent
oral and written communication skills.

Excellent
interpersonal and capacity-building skills, and ability to work in a
multicultural environment.

High
ethical standards.

Ability
to work under minimal supervision

Ability
to work under tight deadlines and to multi-task.

Ability
to work under pressure.

Ability
to mentor and coach colleagues.

Advanced
Excel and analytical skills

Experience
using MS Windows and MS Office packages (Excel, Word, PowerPoint).

How To Apply

Interested and qualified
candidates are invited to submit their applications and CVs along with a cover
letter expressing interest and indicating Salary history and expectations to recruitment@lvcthealth.org Applications
will be reviewed on a rolling basis. Only shortlisted candidates will be
contacted. The position applied for and the reference number should be
indicated on the subject line and cover letter. Female candidates are
encouraged to apply.

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