Senior Finance Assistant Job in Kenya

 Job Title: Senior
Finance Assistant

Hiring Organization: World
Bank Group
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Financial
Service
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 02/05/2024

IFC—a
member of the World Bank Group—is the largest global development institution
focused on the private sector in emerging markets. We work in more than 100
countries, using our capital, expertise, and influence to create markets and
opportunities in developing countries. In fiscal year 2023, IFC committed a
record $43.7 billion to private companies and financial institutions in
developing countries, leveraging the power of the private sector to end extreme
poverty and boost shared prosperity as economies grapple with the impacts of
global compounding crises.

The Vice
Presidency for Corporate Support (COSVP) integrates Budget and Business
Administration, HR, Communication, Partnerships, and Information &
Technology functions under one umbrella to enable execution of IFC’s management
and operational needs in the best way. IFC’s Budget & Administration
Department (CBA) is part of the Corporate Strategy and Resources Vice
Presidency and plays a significant role in achieving IFC’s mission. Department
responsibilities include business strategy formulation, budgeting, investment
support, reporting & analytics, administration, procurement, facilities
management, and global security among others. CBA has the mandate to connect
the dots across the organization and bring insight and consistency to IFC’s
resource management.


The
Finance Unit (CBAAF) for the Sub-Saharan Africa Region (CAF) is responsible for
work program planning, budgeting, financial reporting, and resource management
for all the offices in the CAF Region. Overall, CBAAF maintains cost efficiency
and effective controls over all financial transactions and provides support for
effective management of resources. Within the CBAAF unit, CBA is recruiting an
Extended Term Temporary who will be responsible for country office accounting,
financial controls, monthly reporting, imprest accounts, payroll, and related
activities for the Kenya country office. Based in Nairobi, Kenya, the Extended
Term Temporary has a double reporting line to 1) the Finance Officer
responsible for accounting and controls in Africa, based in Dakar, and 2) the
Finance Officer responsible for resource management in Africa, based in
Nairobi. S/he will work closely with the Head of the Country Office, Investment
Officers, Program Managers for Advisory Services programs (advisory services),
as well as with the ACS and colleagues from the finance function across the
Sub-Saharan (CAF) region.

Duties
and Responsibilities

Payments,
Asset and Fund management:

Process
timely payments runs for non-Chennai vendors and follow up any queries.

Process
staff loans, travel advance, rental advance requests.

Periodic
oversight on Country Office P-Card, and Travel Cards to ensure correct use and
compliance with policy.

Process
payroll adjustments in SAP.

Ensure
the booking of accruals and prepayments entries.

Review
E-payable transactions via the workflow and ensure compliance of the requests,
and correctness of the entries.

Monitor
admin portal purchase order and STC transactions.

Monitor
and ensure replenishment of funds in the Country Office bank account.

Perform
journal adjustment entries.

Ensure
signatories and certificate of designations are up to date.

Ensure
the segregation of duty in the petty cash management and petty cash counts are
done.

Conduct
annual physical asset inventory count and update SAP asset records.

Ensure
the compliance of the fixed asset entry and disposal process as per the
policies.

Ensure
the correct and timely posting of MOU charges by IBRD RM team.

Monitoring
& Reporting:

Prepare
and submit Monthly Statement Report in the COAP portal while ensuring the
accuracy of the Business Area Master and Business Area Contact.

Perform
monthly bank reconciliation as well as open items and outstanding items follow
up.

Prepare
the country office budget reports with variance analysis. Monitor and analyze
expenses.

Prepare
quarterly centralized overheads forecast template.

Follow up
for timely submission of SOE and monitor rental contracts.

Provide
ad-hoc reports at the request of the management (travel, SAP profiles,
unreconciled PCARD statement etc.).

Ensure
closure of purchase orders with balances after completion of transactions.

Other
Responsibilities:

Provide
Advisory to the Head of the Country Office and staff on WBG financial and
administrative policies and procedures as well as assistance on benefits
policies and related issues.

Perform
knowledge sharing sessions with staff on policies and procedures and ensure
these are communicated and implemented.

Onboard
new staff members on finance related matters, systems, travel, policies and
perform interim support for colleagues when necessary.

Enhancing
controls and advise other finance staff in the region on best practices.

Providing
guidance to vendors as well as other staff on tools (myTravel, admin portal,
vendor kiosk portal etc).

Respond
to scorecard / quality assurance / IRI / audit queries as needed and implement
the action plan.

Conduct
an annual IRI / ORM self-assessment on the Country Office.

Ensure
proper filing of all documents as per the record retention policy.

Liaison
with Chennai: Imprest / Payroll / SRS / Travel audit / accounts payable / RM
etc.

Liaison
with IBRD colleagues on various topics (cost sharing etc)

Liaison
with banks in connection with IFC Corporate account.

Follow up
of staff termination process with HR team (financial aid balance reimbursement,
return of UNLP, cancellation of PCard etc).

Selection
Criteria

Bachelor`s
degree in Accounting, Finance, Business or Economics with at least 3 years of
working experience as finance assistant or experience in country office
accounting.

Recognized
professional certification on basic level (CPA, CMA, CIMA, ACCA, etc.) is a
plus.

Sound
knowledge and understanding of accounting theory, concepts and principles,
financial accounting reporting, budgeting, and cost allocations.

Ability
to analyze and synthesize information, interpret data, retrieve information,
and clearly and concisely communicate result. Good data mining skills with
working knowledge of Microsoft Package.

Prior
experience in ERP applications (SAP) is a significant advantage.

Strong
communication skills with the ability to prepare, present and discuss findings
in written or oral form.

Excellent
interpersonal skills and team player, with the ability to work in a
multi-cultural environment.

Fluency
in English is essential.

Ability
to manage multiple, concurrent tasks with tight deadlines.

Ability
to function effectively in multi-disciplinary teams within a matrix management
environment.

Click
Here To Apply

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