Job Title: Senior
Hiring Organization: World
Location – Locality: Nairobi
Location – Region: Kenya
Job Type: Full
Date Posted: 02/05/2024
member of the World Bank Group—is the largest global development institution
focused on the private sector in emerging markets. We work in more than 100
countries, using our capital, expertise, and influence to create markets and
opportunities in developing countries. In fiscal year 2023, IFC committed a
record $43.7 billion to private companies and financial institutions in
developing countries, leveraging the power of the private sector to end extreme
poverty and boost shared prosperity as economies grapple with the impacts of
global compounding crises.
Presidency for Corporate Support (COSVP) integrates Budget and Business
Administration, HR, Communication, Partnerships, and Information &
Technology functions under one umbrella to enable execution of IFC’s management
and operational needs in the best way. IFC’s Budget & Administration
Department (CBA) is part of the Corporate Strategy and Resources Vice
Presidency and plays a significant role in achieving IFC’s mission. Department
responsibilities include business strategy formulation, budgeting, investment
support, reporting & analytics, administration, procurement, facilities
management, and global security among others. CBA has the mandate to connect
the dots across the organization and bring insight and consistency to IFC’s
Finance Unit (CBAAF) for the Sub-Saharan Africa Region (CAF) is responsible for
work program planning, budgeting, financial reporting, and resource management
for all the offices in the CAF Region. Overall, CBAAF maintains cost efficiency
and effective controls over all financial transactions and provides support for
effective management of resources. Within the CBAAF unit, CBA is recruiting an
Extended Term Temporary who will be responsible for country office accounting,
financial controls, monthly reporting, imprest accounts, payroll, and related
activities for the Kenya country office. Based in Nairobi, Kenya, the Extended
Term Temporary has a double reporting line to 1) the Finance Officer
responsible for accounting and controls in Africa, based in Dakar, and 2) the
Finance Officer responsible for resource management in Africa, based in
Nairobi. S/he will work closely with the Head of the Country Office, Investment
Officers, Program Managers for Advisory Services programs (advisory services),
as well as with the ACS and colleagues from the finance function across the
Sub-Saharan (CAF) region.
Asset and Fund management:
timely payments runs for non-Chennai vendors and follow up any queries.
staff loans, travel advance, rental advance requests.
oversight on Country Office P-Card, and Travel Cards to ensure correct use and
compliance with policy.
payroll adjustments in SAP.
the booking of accruals and prepayments entries.
E-payable transactions via the workflow and ensure compliance of the requests,
and correctness of the entries.
admin portal purchase order and STC transactions.
and ensure replenishment of funds in the Country Office bank account.
journal adjustment entries.
signatories and certificate of designations are up to date.
the segregation of duty in the petty cash management and petty cash counts are
annual physical asset inventory count and update SAP asset records.
the compliance of the fixed asset entry and disposal process as per the
the correct and timely posting of MOU charges by IBRD RM team.
and submit Monthly Statement Report in the COAP portal while ensuring the
accuracy of the Business Area Master and Business Area Contact.
monthly bank reconciliation as well as open items and outstanding items follow
the country office budget reports with variance analysis. Monitor and analyze
quarterly centralized overheads forecast template.
for timely submission of SOE and monitor rental contracts.
ad-hoc reports at the request of the management (travel, SAP profiles,
unreconciled PCARD statement etc.).
closure of purchase orders with balances after completion of transactions.
Advisory to the Head of the Country Office and staff on WBG financial and
administrative policies and procedures as well as assistance on benefits
policies and related issues.
knowledge sharing sessions with staff on policies and procedures and ensure
these are communicated and implemented.
new staff members on finance related matters, systems, travel, policies and
perform interim support for colleagues when necessary.
controls and advise other finance staff in the region on best practices.
guidance to vendors as well as other staff on tools (myTravel, admin portal,
vendor kiosk portal etc).
to scorecard / quality assurance / IRI / audit queries as needed and implement
the action plan.
an annual IRI / ORM self-assessment on the Country Office.
proper filing of all documents as per the record retention policy.
with Chennai: Imprest / Payroll / SRS / Travel audit / accounts payable / RM
with IBRD colleagues on various topics (cost sharing etc)
with banks in connection with IFC Corporate account.
of staff termination process with HR team (financial aid balance reimbursement,
return of UNLP, cancellation of PCard etc).
degree in Accounting, Finance, Business or Economics with at least 3 years of
working experience as finance assistant or experience in country office
professional certification on basic level (CPA, CMA, CIMA, ACCA, etc.) is a
knowledge and understanding of accounting theory, concepts and principles,
financial accounting reporting, budgeting, and cost allocations.
to analyze and synthesize information, interpret data, retrieve information,
and clearly and concisely communicate result. Good data mining skills with
working knowledge of Microsoft Package.
experience in ERP applications (SAP) is a significant advantage.
communication skills with the ability to prepare, present and discuss findings
in written or oral form.
interpersonal skills and team player, with the ability to work in a
in English is essential.
to manage multiple, concurrent tasks with tight deadlines.
to function effectively in multi-disciplinary teams within a matrix management