Receptionist Job in Kenya

Job
Title: Receptionist


Hiring Organization: SGS Kenya
Location – Locality: Mombasa
Location – Region: Kenya
Industry: Manufacturing
Job Type: Full Time
Salary: KES Competitive
Date Posted: 01/09/2024

Company
Description

We are
SGS – the world’s leading testing, inspection and certification company. We are
recognized as the global benchmark for quality and integrity. Our 96,000
employees operate a network of 2,700 offices and laboratories, working together
to enable a better, safer and more interconnected world.

Job
Description


Receptionist
duties including answering general inquiries.

Receive/Register/Distribute
all company incoming mail, including mail received through Post Office and
electronically.

Organize
requisitions for local purchase orders through Procurement.

Assist Branch
Manager/source competitive quotations from contractors/suppliers.

Assist Branch
Manager with overall maintenance of SGS premises.

Arrange hotel
bookings for staff and clients (or as directed by management).

Arrange
transport for staff operations /clients/visitors.

Facilitate
arrangements for conferences for internal or external staff/clients for
sectors concerned.

Organize and
monitor regular garbage disposal through appointed contractors.

Monitor adequate
supply of clean drinking water for staff.

Dispatch all
departmental related documents to the relevant BLM’s.

Operation of the
company switchboard including answering a high volume of calls and
maintain a rapid response rate according to agreed standards.

Log informaiton
on calls received, where required and maintain detailed and accurate
records.

Uphold policies
designed to improve the company’s image & relations with customers.

Liaising with
the direct line supervisor daily for priority requirements.

Receipt and
despatch of parcels, letters through courier service providers.

Assist in
managing office supplies such as stationery, toiletries.

Maintain records
associated with the reception processes and perform other routine clerical
tasks as assigned and for other departments as directed by management.

Perform duties
or other responsibilities which may be assigned by management which is
outside the specified job.

QHSE and OI –
ensure compliance to SGS safety, operation integrity, policies and
procedures and register zero injuries. 

Attend all
Safety and Integrity Talks across the Year and sign the Annex B forms.  

Adopt at all
times a safe behavior by exercising due regard for QHSE of SGS employees.

Perform any
other related duties assigned by the management.

Qualifications

Diploma in
business studies, secretarial or similar.

At least 3 years
of experience as a Receptionist in a busy front office or Customer Service
Centre.

Computer
literate.

Excellent
communication and inter-personal skill.

Ability to
operate a variety of standard office machines.

High school
diploma or general education degree (GED) required.

Proficient in
Microsoft Office applications.

Strong phone
skills.

Demonstrated
ability to read, write, and speak English.

Comfortable
multi-tasking and prioritizing tasks without guidance.

Excellent
interpersonal skills.

Punctual with
strong attendance history.

How To Apply

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