Project Management Specialist Job in Kenya – UN

Functional Responsibilities:

Process
and procedure excellence

Ensure that AFR is in full compliance
with UNOPS rules, regulations and policies;

Analyze HQ and regional business
processes, and make recommendations to further align efficiency and
effectiveness improvements of such processes, supporting high quality program
delivery and needs of field operations.

Support drafting and development of
regional Standard Operating Procedures (SOPs) and guidelines in conformity with
UNOPS rules and regulations; and (b) templates and training, supporting
adequate application and compliance with updated corporate policies and
procedures.

Support implementation of updated
corporate standards, tools and templates

Provide operational support for
missions and audits, conducting necessary preparation work prior to such
missions and audits.

Reporting
and Analysis


Provide substantive research, analysis
and reporting, including contribution to briefing materials and portfolio
summary notes for management reports and for programme development needs;

Analyse and report on the performance
of country offices, via products such as monthly reports to the Regional
Director, and make recommendations for improvements;

Undertake regional performance
monitoring;

Prepare regular and ad-hoc management
reports as needed;

Finance
and Budgeting

Organise the annual budgeting and
target setting process for the Regional Office and Africa Region;

Manage the investment funding
portfolio throughout the process, from proposal submission to update reports to
budget revisions to final closure;

Analyse and report on budget
expenditures and assist in advising the Regional Management team on budget
status, ensuring that funds allocated is not exceeded or that additional funds
are allocated when required;

Manage budget revisions as required;

Analyse project and programme
financial reports;

Manage AFR provisions, write offs, and
project financial closures;

Provide responses to queries on
financial and administrative matters from HQ and AFR offices;

Coordination
and monitoring support

Support Quarterly Assurance and
monitoring of the regional program portfolio and Quarterly Business Review
(QBR) for monitoring of operational and process effectiveness and compliance.

Contribute to the implementation and
monitoring of the regional strategic plan, in collaboration with the AFR teams.

Support the implementation of
corporate and regional operational strategies, assist in the establishment of
management targets and monitor achievement of results;

Support AFR in the coordination of the
activities of the Multi Country Office (MCO) / Country Office (CO) Teams and
other networks and temporary thematic task forces that are necessary;

Support the effective implementation
of corporate initiatives to the AFR region and make recommendations for further
improvements.

Support the planning, coordination and
monitoring of regional strategic initiatives, including Gender Diversity and
Inclusion (GDI), Ethics, Protection from Sexual Exploitation, Abuse and Sexual
Harassment (PSEAH) and the regional People Survey Action Plan (PSAP).

Training
and capacity building

Support the RMOA and AFR Human
Resource managers as focal point for training, learning, and development;

Contribute to the development,
monitoring and continuous improvement of the onboarding program for new AFR
personnel, in collaboration with the AFR Human Resource managers and HQ.

Support establishing a systematic
approach for Learning and Development (L&D) for the region, including
assessing business and personnel needs, conducting learning needs and capacity
gap assessment, providing orientation on Learning and Development opportunities,
and developing and facilitating a tailored training programme in close
collaboration with UNOPS HQ teams and AFR offices.

Organise, facilitate training and
learning initiatives for personnel on areas of expertise.

Support and provide training and
internal consulting in support of new corporate initiatives, policy updates and
roll-outs to AFR personnel, as required;

Encourage routine and effective
capacity building activities are conducted in order to build the long-term and
sustainable capacity of personnel.

Knowledge
management (KM)

Support the region-wide Knowledge
Management activities, in collaboration with the UNOPS Knowledge Management
focal points in HQ, AFR offices and other regions.

Contribute to the identification,
documentation and sharing of best practices and lessons learned for knowledge
building, promoting best practice and mainstreaming.

Plan and elaborate
knowledge-sharing/management needs assessments for AFR business units.

Collaborates with relevant Communities
of Practice to identify and share case studies, lessons learned, and best
practices, and use for trainings, communication and mainstreaming.

Impact
of Results

The Project Management Specialist
directly impacts on the achievement of regional results, enhancing
intra-regional collaboration. This consequently reinforces the visibility and
image of UNOPS as an effective service provider in project services and management
and strengthens its competitive position as a partner of choice in sustainable
development and project services.

Education/Experience/Language
Requirements:

Education

An advanced university degree
(Master’s degree or equivalent) in Business Administration, Development
Studies, International Relations or other related field is required. A
first-level university with an additional 2 years of work experience may be
accepted in lieu of the advanced degree.

PRINCE2 Practitioner Certification is
highly desirable.

Experience

A minimum 5 years of experience in
supporting programmes, operations, or management at the national and preferably
international levels, in a multicultural setting; relevant experience should
also include knowledge of budgeting, data analysis, reporting, human resources,
and procurement.

Knowledge of Google Workspace,
particularly Google Sheets, or equivalent is desirable

Knowledge of UN/UNOPS’ rules,
regulations, policies, tools, and systems is highly desirable.

Experience working in the Africa
region will be considered an advantage.

Language
requirements

Fluency in English (speaking, reading
and writing) is required.

How To Apply

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