Project Finance and Administration Manager Job in Kenya

 Job Title: Project
Finance and Administration Manager

Hiring Organization: Anonymous
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Training
Job Type: Full
Time
Salary: KES 170k
– 180k
Date Posted: 01/11/2024

Type:
Project,

Gross Salary: Ksh 170k –
180k,

Our
client is a Technology Training institution based in Nairobi, Kenya. They seek
to recruit a Project Finance and Administration Manager who will be responsible
for overseeing all aspects of budgeting; financial management and reporting;
contract/suppliers procurement and management; grants management;
administration management, asset management, and compliance with organizational
policies, with the following duties.

Key
Responsibilities


Financial
Management:

Review
existing financial management policies, systems, and procedures including
performing walkthrough tests to ascertain areas of improvement and provide
guidance to the Organization’s Management and Staff on the policies and
procedures.

Carry
out a review of the internal control system, focusing on the control
environment, risk assessment, and control procedures and ensure that
required financial controls are in place and adhered to, to prevent
over-expenditure of budgets, ensure proper safeguards of finances and
ensure compliance with financial and accounting procedures.

Provide
financial management support following sound budgeting, accounting, and
financial control procedures in compliance with the organization’s
policies procedures, and best practices.

Preparation
of Financial records, bookkeeping, maintaining updated files including
Invoices, Supplier receipts, conducting internal audit checks, approving
timesheets and disbursements, and ensuring that the organization is in
full compliance with required regulations and expectations.

Ensure
integrity of financial data and strengthen financial management processes
while identifying improvements in tracking and reporting both receipts and
expenditures.

Regularly
conduct cost analysis and forecasting of finances as a part of regular
financial planning and analysis for monthly financials, quarterly
forecasts, and other reporting as required and determine updated monthly
accruals and projections to support forecasting accuracy as required.

Ensure
compliance with statutory obligations, financial agreements, and
reporting.

Strengthen
asset management practices both at the office and on the ground level.

Reporting:
Working with financial software to track expenses and ensure monthly
financial reports e.g. from QuickBooks are submitted in a timely fashion.

Project
Management Support to program teams and operations both at the
Headquarters and in the field to ensure compliance with obligations set
out in the policies and with external stakeholders.

Assets
and Procurement Management:

Work
with the procurement team to review the existing procurement processes/
systems, and the controls therein and assess whether they facilitate
efficient use of resources.

Provide
procurement management support to ensure compliance with policies,
stakeholder requirements, and local laws and regulations.

Support
the development of appropriate procurement management manuals to
strengthen procurement processes as well as gaps identified in the
procurement system/ processes that could lead to any anomalies.

Review
existing commodity purchases and stock issues processes and recommend
changes that would ensure goods are optimally stocked and accountably
distributed.

Develop
tools and guidelines for assets and inventory management.

Administration,
Team Leadership, Training, and Capacity Building of Staff:

Supervise
and Mentor Departmental Staff in Finance and Administration.

Prepare
periodic finance and administration reports for presentation to management
indicating performance, trends, and projections.

Ensure
timely payment of utility bills and service invoices and budget for
organization utilities, bills, and consumables.

Undertake
staff training and needs assessment of finance and procurement staff at HQ
and ground level.

Develop
training and capacity building plan and coordinate implementation of the
plan.

Support
with dissemination of financial policies, systems, and procedures to all
staff at all levels.

Provide
support to troubleshoot challenges on financial software package

Qualifications:

A Bachelors/
Master’s degree in Business Administration, Accounting, Finance, Commerce,
or other relevant fields.

CPA K or ACCA is
a must.

Minimum of 7
years of experience supervising overall financial and administration 
operations
including donor-funded activities (e.g. teams of human resources,
logistics, grant/contract, and finance staff) with annual budgets.

Minimum
of 4 years of experience on funded projects, matched with an in-depth
knowledge of compliance and reporting requirements and GAAP accounting
rules.

Demonstrated
financial management, analytical, and computer skills, with an emphasis on
budgeting and financial analysis.

Prior
supervisory experience.

Integrity
and diligence in carrying out work duties with minimal supervision.

Experience
managing local organizations as part of sub-grants/subcontracts.

Expert
knowledge in the use of financial software applications, including
QuickBooks, databases, spreadsheets, and/or word processing required.
Packages include Microsoft Outlook, Access, Excel, and Word plus
university-specific accounting & and reporting packages.

Excellent
general management skills particularly in facilitation, team building, and
coordination.

Sound
judgment in solving complex problems coupled with a frequently changing
work/ implementation environment.

Strong
interpersonal, writing, and oral presentation skills.

Strong
intellectual and analytical skills.

Be
self-motivated, organized, and detail-oriented.

Ability
to work in a complex environment with multiple and short deadlines and
intense pressure to perform.

Ability
to demonstrate strong time management and organization skills and
excellent problem-solving skills.

NB:
Female Candidates are encouraged to apply
.

How to
Apply

If you
are up to the challenge and possess the necessary qualifications and
experience, send your CV only quoting the job title on the email subject (Project Finance and Administration Manager) to vacancies@corporatestaffing.co.ke by 25th January 2024.

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