Job Title: Project
Finance and Administration Manager
Hiring Organization: Anonymous
Location – Locality: Nairobi
Location – Region: Kenya
Job Type: Full
Salary: KES 170k
Date Posted: 01/11/2024
Gross Salary: Ksh 170k –
client is a Technology Training institution based in Nairobi, Kenya. They seek
to recruit a Project Finance and Administration Manager who will be responsible
for overseeing all aspects of budgeting; financial management and reporting;
contract/suppliers procurement and management; grants management;
administration management, asset management, and compliance with organizational
policies, with the following duties.
existing financial management policies, systems, and procedures including
performing walkthrough tests to ascertain areas of improvement and provide
guidance to the Organization’s Management and Staff on the policies and
out a review of the internal control system, focusing on the control
environment, risk assessment, and control procedures and ensure that
required financial controls are in place and adhered to, to prevent
over-expenditure of budgets, ensure proper safeguards of finances and
ensure compliance with financial and accounting procedures.
financial management support following sound budgeting, accounting, and
financial control procedures in compliance with the organization’s
policies procedures, and best practices.
of Financial records, bookkeeping, maintaining updated files including
Invoices, Supplier receipts, conducting internal audit checks, approving
timesheets and disbursements, and ensuring that the organization is in
full compliance with required regulations and expectations.
integrity of financial data and strengthen financial management processes
while identifying improvements in tracking and reporting both receipts and
conduct cost analysis and forecasting of finances as a part of regular
financial planning and analysis for monthly financials, quarterly
forecasts, and other reporting as required and determine updated monthly
accruals and projections to support forecasting accuracy as required.
compliance with statutory obligations, financial agreements, and
asset management practices both at the office and on the ground level.
Working with financial software to track expenses and ensure monthly
financial reports e.g. from QuickBooks are submitted in a timely fashion.
Management Support to program teams and operations both at the
Headquarters and in the field to ensure compliance with obligations set
out in the policies and with external stakeholders.
and Procurement Management:
with the procurement team to review the existing procurement processes/
systems, and the controls therein and assess whether they facilitate
efficient use of resources.
procurement management support to ensure compliance with policies,
stakeholder requirements, and local laws and regulations.
the development of appropriate procurement management manuals to
strengthen procurement processes as well as gaps identified in the
procurement system/ processes that could lead to any anomalies.
existing commodity purchases and stock issues processes and recommend
changes that would ensure goods are optimally stocked and accountably
tools and guidelines for assets and inventory management.
Team Leadership, Training, and Capacity Building of Staff:
and Mentor Departmental Staff in Finance and Administration.
periodic finance and administration reports for presentation to management
indicating performance, trends, and projections.
timely payment of utility bills and service invoices and budget for
organization utilities, bills, and consumables.
staff training and needs assessment of finance and procurement staff at HQ
and ground level.
training and capacity building plan and coordinate implementation of the
with dissemination of financial policies, systems, and procedures to all
staff at all levels.
support to troubleshoot challenges on financial software package
Master’s degree in Business Administration, Accounting, Finance, Commerce,
or other relevant fields.
CPA K or ACCA is
Minimum of 7
years of experience supervising overall financial and administration operations
including donor-funded activities (e.g. teams of human resources,
logistics, grant/contract, and finance staff) with annual budgets.
of 4 years of experience on funded projects, matched with an in-depth
knowledge of compliance and reporting requirements and GAAP accounting
financial management, analytical, and computer skills, with an emphasis on
budgeting and financial analysis.
and diligence in carrying out work duties with minimal supervision.
managing local organizations as part of sub-grants/subcontracts.
knowledge in the use of financial software applications, including
QuickBooks, databases, spreadsheets, and/or word processing required.
Packages include Microsoft Outlook, Access, Excel, and Word plus
university-specific accounting & and reporting packages.
general management skills particularly in facilitation, team building, and
judgment in solving complex problems coupled with a frequently changing
work/ implementation environment.
interpersonal, writing, and oral presentation skills.
intellectual and analytical skills.
self-motivated, organized, and detail-oriented.
to work in a complex environment with multiple and short deadlines and
intense pressure to perform.
to demonstrate strong time management and organization skills and
excellent problem-solving skills.
Female Candidates are encouraged to apply.
are up to the challenge and possess the necessary qualifications and
experience, send your CV only quoting the job title on the email subject (Project Finance and Administration Manager) to email@example.com by 25th January 2024.