Programme Management Assistant Job in Kenya – UN

Programme Management
Assistant

Responsibilities

Assists in support of planning and implementation
activities/processes for, typically, a large and highly complex component
of the departmental programme/project initiatives.  

Researches, compiles, analyses, summarizes and presents basic
information/data on specific programmes /projects and related topics.

Assists in the coordination of programme/project planning and
preparation; monitors the status of programme/project proposals; takes
necessary action to ensure project documents are completed and submitted
to relevant parties for approval.

Assists in the preparation and analysis of programme/project
budget proposals; provides assistance in the interpretation of budget
guidelines; reviews and coordinates submissions of programme proposals and
budget estimates, ensuring that requisite information is included and
justified in terms of proposed activities; propose adjustments as
necessary; prepares reports and ensures that outputs/services are properly
categorized.  


Assists in the monitoring and evaluation of
programmes/projects; categorizes, updates, tracks and analyses data
related to programmes/projects, e.g. accounting records, outputs,
resources utilized, deviations/revisions, etc.; carries out periodic
status reviews, identifies issues and initiates requisite follow-up
actions; prepares revised budget estimates; reports on budget revisions,
expenditures and obligations, verifies availability of funds; ensures
necessary approval and entry in computerized budget system; initiates
financial authorizations for expenditures.

Collaborates with programme/project managers on performance
reporting; liaises with relevant parties on the interpretation of the
activities/services scheduled in the PB and various planning instruments
such as the medium-term plan and internal work plans; assists in reporting
requirements, guidelines, rules and procedures and ensures completeness
and accuracy of data submitted.

Drafts programme/project summaries, coordinates review and
clearance process and coordinates with the editor, translation services,
etc. on finalization and publication of report in multiple languages. 

Serves as focal point for coordination, monitoring and
expedition of programme/project implementation activities, involving
extensive liaison with diverse organisational units to initiate requests,
prepare standard terms of reference against programme/project objectives,
obtain necessary clearances, process and follow-up on administrative
actions and resolve issues related to project implementation, e.g.
recruitment and appointment of personnel, travel arrangements,
organisation of and participation in training/study tours, authorization
of payments, disbursement of funds, procurement of equipment and services,
etc.

Prepares, maintains and updates files (electronic and paper)
and internal databases; designs and generates a variety of periodic and ad
hoc reports, statistical tables, graphic content, and other background
materials/notes to facilitate inspection and other reviews. 

Drafts correspondence and communications related to all
aspects of programme/project administration, including work plans and
budgets, revisions and other related issues, as well as prepares unit
contributions for a variety of periodic reports.

Assists with the collection and analysis of data as well as
preparation of data presentations and reports for information
sharing, responding to queries, knowledge management, planning and
decision making.

Assists with visualizations and updating information material
such as web pages or brochures

Provide guidance and training to new/junior staff.
Performs other related duties as assigned.

Qualifications

Education

A high school diploma or equivalent is required.

Job – Specific
Qualification

Supplementary training on Programme Management is desirable.

Work Experience

A minimum of seven (7) years of work experience in programme
or project administration, youth-related projects, conference services,
technical cooperation or related area is required. The minimum years of
relevant experience is reduced to five (5) years for candidates who
possess a first-level university degree or higher.

Work experience within the United Nations System or similar
organization is desirable.

One (1) year or more of experience in data analytics or
related areas is desirable.

Languages

English and French are the working languages of the United
Nations Secretariat. For the post advertised, fluency in English is
required. Knowledge of another official United Nations language is
desirable.

How To Apply

Click Here To Apply

Apply before or on
3rd  Feb 2024

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