Job Title: Programme
Hiring Organization: WWF-Kenya
Location – Locality: Nairobi
Location – Region: Kenya
Job Type: Full
Date Posted: 01/15/2024
This is a
crucial position under the Project Finance Unit and shall serve WWF Kenya as
the vital link between programmes, donors, and operations. The successful
candidate shall provide financial management support, facilitate the flow of
funds, support contracting, and apply operational expertise for the effective
coordination of programmes, projects and cost centres while at the same time
ensuring accountability towards donors.
position has no direct supervisory responsibilities but does serve as a coach
and mentor for other positions in the department.
capturing of data into the financial management system.
preparation and presentation of all financial reports to the programme
Programme managers in the preparation of the annual programme budget.
and support for internal and external financial audits.
Strategy and Planning
in financial strategy discussions and reviews and proactively support all
areas of operations.
Budgeting and Management
accurate project budgets and sufficiently detailed budget justifications,
incorporating all relevant cost components while ensuring consistency with
the proposed activities
that project budgets are in conformance with organisational and donor
requirements/formats and that these are timely prepared for necessary
reviews/checks before submission.
rigorous budget management and monitoring over the period of project
implementation by ensuring proper tracking of expenditures against
that all project cost expenditures are supported by adequate documentation
in line with statutory, organisational and donor requirements.
safe custody of project-related expenditures – receipts, vouchers,
contracts and all project records in a neatly filed and easily retrievable
responsibility for training relevant staff on specific donor rules and
regulations for necessary adherence.
real-time updates of all cost expenditures in the Financial system in
order for the purposes of generating accurate budget versus actual reports
for use in decision-making on a monthly basis
sufficiently detailed analysis of projects’ budget versus expenditure
variances incorporating budget holders’ input to aid in decision-making
with the budget holders prepare forecasts and projections for internal and
the treasury/cash call process with donors to ensure that projects have
risk mitigating measures particularly to counter the effect of real and
potential forex losses during the life of the project.
timely and accurate preparation and submission of financial reports
related to programmes/projects to donors based on the contractual
any specific donor reporting requirements such as
match-funding/co-financing in order to meet the donor expectations without
adverse effect to the organisation.
and maintain updated ledgers and inventories of supplies and
non-expendable property for programmes;
the close-out process for projects ensuring that all financial records are
up-to-date upon project completion;
Sub-grants and Payments
efficient preparation and management of outgoing grants and contracts,
including review of sub-grantee financial reports and timely posting into
the financial system
assessments of existing and potential partnerships to identify and
determine the mitigating measures that should be put in place
with the supervisor, develop a supportive supervision plan to address
noted areas of concern in the sub-grantee control environment
monitor the performance of sub-grantees and provide training as and when
field monitoring visits to sub-grant offices for training or physical
review of documents vis-à-vis reports
and verify requests for direct payment and/or advance relating to
and approve payment vouchers, petty cash vouchers and suppliers’ invoices
related to various projects under designated programmes including per
Operations and Controls
timely and accurate preparation of reconciliations relating to bank
accounts, partner accounts or other accounts as assigned
accurate and timely financial performance reviews, and risk management and
ensure action plans and corrective measures are implemented across
programme compliance with regulatory requirements and manage relationships
with external stakeholders for strategic advantages
prompt cash calls to the donor and disbursements of funds to ensure the
smooth flow of project activities
degree in a Business field such as accounting, finance, strategic
management, business, economics etc.;
(K) / ACCA and a member of a professional body in good standing;
of 5 years of experience in programme/projects finance and accounting
& reporting, within an international organization with complex donor
requirements or a multinational company.
planning and financial management skills
knowledge and experience with donor rules and regulations (EU, USAID,
of Accounting software (knowledge of an ERP systems is an added
to optimize operations, reduce costs, improve service quality, and develop
skills and Budget management skills;
skills in sub-grant management
skills and the ability to communicate effectively at all levels (written
with strong organizational skills
and people management skills.
Building and training skills
an affinity with the vision of WWF-Kenya and adheres to WWF Kenya’s values