Program Manager Job in Kenya

 Job Title: Program
Manager

Hiring Organization: Ciheb
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/10/2024

The
Program Manager (PM) brings together the different project components
(following the technical team throughout the project cycle, coaching and
guiding them in the process so they develop their capacities) and ensures
quality and timely reports to the donor (monthly, ad hoc, interim and final
reports). The PM ensures constant engagement by/with different support
departments to ensure timely support to the project team. The PM
supervises/monitors closely the financial planning, liquidity planning and budget
utilization/burn rate working in close collaboration with the Director, KENPHIA
II. Budget management is the PM’s responsibility for the specific project, and
he/she must ensure that this goes together with a closely monitored log frame
and work plan.

Roles
and Responsibilities


Reporting
to the Director, KENPHIA II, the Program Manager will;

Ensure
the planning, implementation, monitoring/evaluation and set targets as
outlined in the project description. Flag significant deviation from the
program implementation plan and estimated expenditures; and alert the
Director.

Guarantee
efficient program and financial management for the project in compliance
with Ciheb Kenya’s model and donor regulations.

In
Collaboration with the Director, deliver quality project activities and
ensure consistent reporting on the findings regarding impact/changes at
the level of beneficiaries achieved through the project as well as ensure
compliance per Ciheb Kenya and donor requirements.

Develop
a clear understanding of Ciheb Kenya’s KENPHIA II project and strategy to
communicate the vision to the program team adequately – also ensure timely
input/feedback by the team on strategic issues.

Stakeholder
engagement and Partnership at the national and county level, working
closely with the various technical working groups alongside the KENPHIA
Director and Technical Leads.

Administrative
and office support activities (agreement, amendments, signed reports,
communications, etc.), ensuring the documentation cycle is up to date, and
ensure all departments’ requirements are aligned and addressed (liaison,
procurement, finance, HR, M&E)

Work
closely with the operations team to prepare, monitor and implement
financial and procurement plans to ensure timely delivery of the projects’
objectives.

Work
closely with both the team leads and operations team to deliver on planned
project activities specifically support for meetings, trainings, and
support for the field teams during the active implementation phase.

Manages
and evaluates the performance of the program management team

Any
other duties as assigned

Experience
and Academic Qualifications

Masters
in Social Sciences, Public Health or equivalent

Minimum
of 5 – 8 years of experience in program management of which at least 3
years were at senior level supervising and/ or managing teams

Extensive
experience implementing Community-Based Programs and a solid understanding
of integrated community health programs including HIV/AIDS.

Experience
engaging various stakeholders at a high level; national and county level.

Excellent
organizational and project management skills, using flowcharts,
spreadsheets, timelines, etc., that can be shared with partners and senior
staff.

Ability
to exercise sound judgment independently.

Proficiency
in MS Office suite.

Required
Skills, Knowledge and Abilities

Excellent
Coordinator

Ability
to plan and work with minimal supervision

Willingness
to travel for fieldwork at regular intervals.

Ability
to foster teamwork

Effective
interpersonal skills and ability to work successfully with various
stakeholders and professionally represent the organization.

High
level of attention to detail and task orientation; ability to manage
workload and deadlines.

Flexibility,
high energy, and a strong team player. Willingness to change tasks on
short notice and pitch in on team strategy when needed.

How To
Apply

Kindly
send your application, which includes a cover letter and an updated CV
including names of three professional referees, to CIHEBKENYA_Recruitment@cihebkenya.org on
or before January 23, 2024. Applicants are advised to include the title
“Program Manager – KENPHIA II” in the subject line.

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