Program Administrative Officer Job in Kenya

 Job Title: Program
Administrative Officer

Hiring Organization: LVCT
Health.
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Healthcare
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 02/12/2024

Job
purpose

To offer
program administrative support to the program staff and cluster and ensure
delivery of effective operations, coordinate workflow, update and prioritize
delegated tasks to ensure progress to deadlines and ensure consistent
performance of routine functions.

Roles
& Responsibilities


Ensure
hospitality is accorded to visitors and partners visiting the office

Manage
the Cluster Lead’s office and schedule appointments for both the Cluster
Lead and other staff accordingly.

Engage
with relevant stakeholders at National, and county level and other
partners as required by the

program
to ensure full implementation of program activities.

Manage
the mail & document register and disseminate documents to the relevant
stakeholders

Maintain
adequate and optimal office supplies (kitchen & stationery), ensuring
prompt and timely

replenishment
on a monthly/quarterly basis to avoid any stock outs including maintenance
and records

of
issuance and monitoring thereof.

Oversee
the management of all amenities within the office to ensure cleanliness
and orderliness and effective utilization of supplies.

Oversee
general maintenance and cleanliness of the office

Manage
office petty cash as per the guidelines.

Manage
and monitor the quality of services by administration contracted vendors
ensuring

satisfactory
and efficient services to the users within the terms of the Service
contracts and rates Coordinate travel arrangements and logistics for the

Cluster
team in liaison with the Procurement & Logistics office

Schedule
and plan for program meetings, manage conferences, workshop logistics

Required
Qualifications

Diploma
or Degree in Business Administration, Secretarial studies or a related
Course.

Minimum
2 years’ experience in similar role.

Good
Public relations, interpersonal and excellent communication skills.

Able
to listen, multi-task and flexible.

How to
Apply

Interested
and qualified candidates are invited to submit their applications and CV along
with a cover letter expressing interest and indicating Salary history and
expectations to recruitment@lvcthealth.org
The position applied for and reference number should be clearly
indicated on the subject line and cover letter. Female candidates and People
with Disabilities are encouraged to apply.

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