Program Administrative Officer Job in Kenya

Job purpose

To offer program administrative support to the program
staff and cluster and ensure delivery of effective operations, coordinate
workflow, update and prioritize delegated tasks to ensure progress to deadlines
and ensure consistent performance of routine functions.

Roles & Responsibilities

Ensure hospitality is accorded to
visitors and partners visiting the office

Manage the Cluster Lead’s office
and schedule appointments for both the Cluster Lead and other staff

Engage with relevant stakeholders
at National, and county level and other partners as required by the

program to ensure full
implementation of program activities.

Manage the mail & document
register and disseminate documents to the relevant stakeholders

Maintain adequate and optimal
office supplies (kitchen & stationery), ensuring prompt and timely

replenishment on a
monthly/quarterly basis to avoid any stock outs including maintenance and

of issuance and monitoring

Oversee the management of all
amenities within the office to ensure cleanliness and orderliness and
effective utilization of supplies.

Oversee general maintenance and
cleanliness of the office

Manage office petty cash as per
the guidelines.

Manage and monitor the quality of
services by administration contracted vendors ensuring

satisfactory and efficient
services to the users within the terms of the Service contracts and rates
Coordinate travel arrangements and logistics for the

Cluster team in liaison with the
Procurement & Logistics office

Schedule and plan for program
meetings, manage conferences, workshop logistics

Required Qualifications

Diploma or Degree in Business
Administration, Secretarial studies or a related Course.

Minimum 2 years’ experience in
similar role.

Good Public relations,
interpersonal and excellent communication skills.

Able to listen, multi-task and

How To Apply

Interested and qualified candidates are invited to submit
their applications and CV along with a cover letter expressing interest and
indicating Salary history and expectations to .
The position applied for and reference number should be clearly indicated on
the subject line and cover letter. Female candidates and People with
Disabilities are encouraged to apply.

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