The Program Administrative Associate will be responsible for
supporting the organization by maintaining office administrative systems
and ensuring project support and effectiveness by providing hands-on
implementation of project activities.
Duties and Responsibilities:
Coordinating logistical arrangements including staff travels
e.g. workshop/meeting venues, flight bookings, accommodation, taxis, etc.
Manning the GS Kenya office reception, ensuring the front
office, workstations, common areas, etc. are maintained, kept clean and
tidy as well as receiving visitors, answering telephone calls, and
transferring to the appropriate staff members.
Handling all field office logistics including movements of
people, program supplies, and reports.
Coordinating office administrative errands.
Support planning and executing regular emerging office events
and booking in good time.
Ensuring proper asset management and facilitating periodic
Writing and distributing content to promote the
organization’s brand, activities, or products. Acting as a liaison between
the organization, the public, and the media.
Performing other administrative tasks and duties as assigned.
Diploma in Social Sciences or a related field and at least 3
years experience preferably in a non-profit organization;
Proven experience in administrative support roles, preferably
in a program management or similar environment.
Ability to work effectively on multiple and diverse tasks in
a team setting
Computer proficiency, especially in MS Office applications.
Excellent written and verbal communication skills with the
ability to interact effectively with diverse stakeholders
Highly organized individual, tactful, has initiative, and
able to multitask and work well under pressure.
Ability to work independently, prioritize tasks, and meet
deadlines in a fast-paced environment.
High level of professionalism and discretion in handling
Familiarity with HIV/AIDS, reproductive health, family
planning, public health, and/or private healthcare sector programming in
addition to basic knowledge of USAID regulations or experience in working
in a USAID-funded program would be an added advantage.
How To Apply
Gold Star Kenya has a
competitive compensation package and is an equal-opportunity employer.
Interested candidates are encouraged to apply via email to: email@example.com. Please
quote the Job Title provided
on the subject line while sending your application & CV in one folder (pdf
format) including salary requirements and availability to be received by 12th January 2023.