Program Administrative Associate Job in Kenya

 Job Title: Program
Administrative Associate,

Hiring Organization: Gold
Star Kenya
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/07/2024

We
are seeking to fill the position of Program Administrative Associate to be
based in Nairobi on a 9-month fixed-term contract renewable subject to
availability of funds and performance.
The Program Administrative Associate will report to the Head of HR/Admin &
Operations.

Position
Summary:


The
Program Administrative Associate will be responsible in supporting the
organization by maintaining office administrative systems as well as ensuring
project support and effectiveness by providing hands-on implementation of
project activities.

Duties
and Responsibilities:

Coordinating
logistical arrangements including staff travels e.g. workshop/meeting
venues, flight bookings, accommodation, taxis etc.

Manning
the GS Kenya office reception, ensuring the front office, workstations,
common areas etc. are maintained, kept clean and tidy as well as receiving
visitors, answering telephone calls, and transferring to the appropriate
staff members.

Handling
all field offices logistics including movements of people, program
supplies, and reports.

Coordinating
office administrative errands.

Support
in planning and executing regular emerging office events and booking in
good time.

Ensuring
proper asset management and facilitating periodic inventory taking.

Writing
and distributing content to promote the organization’s brand, activities,
or products. Acting as a liaison between the organization, the public, and
the media.

Performing
other administrative tasks and duties as assigned.

Minimum
Requirements:

Diploma
in Social Sciences or a related field and at least 3 years’ experience
preferably in a non-profit organization;

Proven
experience in administrative support roles, preferably in a program
management or similar environment.

Ability
to work effectively on multiple and diverse tasks in a team setting

Computer
proficiency, especially in MS Office applications.

Excellent
written and verbal communication skills with the ability to interact
effectively with diverse stakeholders

Highly
organized individual, tactful, has initiative and able to multitask and
work well under pressure.

Ability
to work independently, prioritize tasks, and meet deadlines in a
fast-paced environment.

High
level of professionalism and discretion in handling confidential
information.

Familiarity
with HIV/AIDS, reproductive health, family planning, public health and/or
private health care sector programming in addition to basic knowledge of
USAID regulations or experience in working in a USAID-funded program would
be an added advantage.

How to
Apply:

Gold Star
Kenya has a competitive compensation package and is an equal opportunity
employer. Interested candidates are encouraged to apply via email to: gskenya-hr@goldstarkenya.org.
Please quote the Job Title provided on the subject line while sending your
application & CV in one folder (pdf format) including salary requirements
and availability to be received by 12th January 2023.
Kindly note that only shortlisted persons will be contacted.

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