Procurement Specialist Job in Kenya

IFPPP/PPPD/PS/2023-24

Objectives
Of The Assignment

The main objectives of the Procurement Specialist’s
assignment are to provide the requisite procurement advice and support to the
PFF Secretariat to enable it carry out its mandate to provide support to the
PPP Directorate. The Specialist will assist in establishing the procurement
procedures of the PFF Secretariat in accordance with both World Bank and GOK
guidelines, preparation of bidding documents, ensuring bidding procedures and
evaluation mechanisms are intact, representing the PFF in prequalification and
tender evaluation committees. He/she will assist in managing policies for PFF
project tendering, evaluation, award and contract management, key procurement
processes and systems. Since the IFPPP project is funded through a World Bank
credit, it is of importance that the Specialist understands, follows and
promotes World Bank procurement guidelines and regulations.

Duties
& Responsibilities


The Procurement Specialist is expected to meet the above
objective by performing, without limitation, the following tasks:

 Be responsible for carrying out
procurement functions on behalf of the PPP Directorate, National Treasury and
Economic Planning (GoK) in accordance with the procedures specified in the
Development Credit Agreement between the Republic of Kenya and the IDA.

 Prepare an overall procurement
plan for all the goods and services to be purchased under the Project,
specifying allocation of tasks and responsibilities at each stage of the
procurement process.

 Update the Project Procurement
Plan regularly and submit it to the World Bank for review and approval.

 Ensure that procurement is done
in accordance with the provisions of the Development Credit Agreement and with
IDA’s Guidelines and regulations for Procurement as well as within the
Government of Kenya’s procurement guidelines.

 Verify that all proposed
purchases are eligible for financing under the Credit and confirm the
appropriate method to procure goods and services for each contract.

 Assist procuring entities in all
aspects of procurement, including preparation of technical specifications
(Terms of Reference) for the goods and services, bidding documents, bid
advertisements.

 Assist the PPP Directorate in:
creating of procurement requisitions and orders in the system; receipts of
goods and services; progressing of orders after deliveries; taking goods on
charge upon receipts; stock and inventory control and updating stock control
cards; monitoring reordering levels; secretariat to procurement and disposal
committees; stores management (safety, security, and cleanliness; participating
in surveys to identify obsolete, surplus and unserviceable items; carrying out
continuous stock checking and periodic market surveying for common user items;
issuing goods to users and user departments and carrying out IFMIS
responsibilities as assigned.

 Assemble Committees with the
participation of representatives from the PPP Directorate and procuring
entities for the opening and evaluation of bids for purchase of goods and
services, expressions of interest and requests for proposals, as well as contract
negotiations and awards.

 Prepare evaluation reports,
contract negotiation minutes, draft contracts, etc.

 Monitor and supervise the
contract implementation, including issues of claims and disputes, compensation
events, etc.

 Ensure the publication of bid
notices, request for expression of interests and award notices in the national
market and UNDB. Ensure the timely execution of contracts for consultants’
services and the purchase of goods and equipment and supervise the
implementation of contracts including pre-shipment inspections (including any
test, if necessary), inland transportation, delivery, acceptance and storage.

 Verify payments due under
procurement contracts and help prepare applications for withdrawals from the
Credit.

 Prepare and submit quarterly and
annual progress reports on status of procurement under the Project for
inclusion in the Project Implementation progress reports.

 Ensure proper documentation and
filing system.

 Participate in procurement
training courses, if necessary, and ensure that staff adopt and adhere` to any
relevant changes in procurement procedures and guidelines, introduced by the
GoK and/or the World Bank.

 Identify indicators of fraud,
collusion and other unethical practices in procurement/selection process.

 Ensure procurement, contract
management and related complaints are properly handled.

 Any other duties assigned by the
Director General, PPP.

Qualifications
& Experiences

 A bachelor’s degree in
Purchasing and Supplies Management or any equivalent qualification from a
university recognized in Kenya. Post graduate studies and/or relevant
professional qualifications will be an added advantage.

 Served for a minimum period of
six (6) years working experience in public procurement, in a comparable and
relevant position in the public service in projects financed by the World Bank
and international financial organizations.

 Professional certification in
procurement and supplies management such as CIPS, CSCP and CPSP-K.

 Membership to Kenya Institute of
Supplies Management.

 A thorough understanding of
relevant legislation, best practices and emerging issues in supply chain
management as well as World Bank procurement and financial management
guidelines.

 Excellentspoken and written
English.

 Knowledge of international
organizations/agencies’ and GoK public procurement regulations and procedures.

 Specialized training on
procurement in line with the World Bank rules would be an advantage.

 Computer proficiency (Windows,
MS Office, MS Project, and other relevant software packages).

 Ability to communicate
effectively, prepare, negotiate, analyze, elaborate and present reports.

 Ability to work effectively in a
multi-disciplinary team.

How To Apply

Find the revised Terms of Reference for Director, Legals
services on the following website: www.
treasury.go.ke
; or www.pppunit.go.ke

Closing
date: 
The
deadline for the applications will be on 26th
January, 2024.

Procurement Specialist (Re
advertisement) Ref No.IFPPP/PPPD/PS/2023-24

Extension of submission of application
has been extended by 2 weeks.

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