Procurement Officer Job in Kenya

Job Title: Procurement
Officer


Hiring Organization: Research
Triangle Institute
Location – Locality: Kisumu
Location – Region: Kenya
Industry: Research
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/31/2024

Research Triangle Institute (RTI) has over 30 years’ experience
assisting governments, communities, and the private sector. As a
not-for-profit, independent research institute based in North Carolina, USA,
RTI has roughly 5,000 employees with global experience implementing
international development projects. RTI’s Sustainable Growth & Resilience
(SG&R) technical unit within the International Development Group brings
together RTI experts and capabilities across food security, agriculture,
energy, environment, water, governance, and economic opportunity. SG&R will
leverage RTI’s experience designing and delivering multisectoral programming
and technical solutions to respond to climate change, build resilience, and
promote economic growth around the world.

Project
Description


The purpose of the USAID-funded Western Kenya Sanitation Project
(USAID WKSP) is to create a financially sustainable, transformative,
replicable, and locally owned sanitation marketplace in the eight counties of
western Kenya. The main objectives of the project are (1) increased access to
and uptake of market-based improved sanitation and fecal sludge management
(FSM) products and services; and (2) increased access to and uptake of
market-based improved menstrual hygiene management (MHM) products and services
at the household level. The target counties for this activity are: Bungoma,
Busia, Homa Bay, Kakamega, Kisii, Kisumu, Migori, and Siaya.

Position
Description

RTI is seeking an experienced Procurement Officer for the USAID
WKSP project. The Procurement Officer will play a crucial role in procuring
goods and services essential for project operations, ensuring
cost-effectiveness, quality, and strict compliance with organizational
standards and donor requirements.

Responsibilities
include, but are not limited to:

Strategic Planning:

Efficiently
manage procurement planning, encompassing goods distribution and store
management, on-time deliveries.

Develop
and implement annual procurement plans, meticulously aligning them with project
budgets and timelines.

Cultivate
and manage a comprehensive roster of suppliers, fostering smooth vendor
relationships to enhance workflow.

Procurement Processes:

Handle
procurement processes from requisition to contract negotiation in line with
RTI’s Procurement Manual.

Evaluate
procurement requirements and ensure timely delivery using efficient procedures.

Ensure compliance
with procurement manuals, financial rules, and organizational directives.

Procurement Management:

Implement
internal controls and process improvements for a client-oriented procurement
system.

Foster
and maintain strong relations with suppliers, negotiating contracts for optimal
value.

Transactional Procurement:

Monitor
all procurement transactions, including tendering, contracting, and contract
management.

Ensure
legal compliance, payment conditions, and performance evaluation.

Support
Procurement Unit, Committees, and Evaluation teams.

Reporting and Compliance:

Prepare
accurate monthly procurement reports for the Director of Finance and
Administration.

Ensure
strict compliance with all reporting requirements.

Procurement Optimization:

Oversee
all procurement ensuring efficiency and adherence to best practices.

Maintain
and update the project Procurement Plan, agreements, and Purchase Orders (POs).

Collaborate
with field teams to identify and address procurement challenges effectively.

Regional Office Collaboration:

Work with
HQ staff to implement procurement processes that enhance fairness and
transparency.

Perform
other tasks as assigned by supervisor.

Qualifications
and Skills:

Bachelor’s
degree in business administration, Supply Chain Management, or related field.

MUST be a
member of a procurement professional body.

Proven
experience of at least 3 years as a Procurement Officer or similar role in an
NGO or relevant sector.

Strong
knowledge of procurement regulations, processes, and best practices.

Excellent
negotiation, communication, and interpersonal skills.

Proficiency
in procurement software and MS Office Suite.

Ability
to thrive in a multicultural environment and collaborate effectively with
diverse stakeholders.

Attention
to detail, analytical thinking, and adept problem-solving skills.

Click Here To Apply

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