Procurement Associate Job in Kenya

 Job Title: Procurement
Associate

Hiring Organization: PATH
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Private
Organisation
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/15/2024

PATH
Kenya through USAID Nuru Ya Mtoto Project seeks to recruit a Procurement
Associate who will ensure that goods and services are competitively procured
and in compliance with the donor(s), PATH Kenya, and statutory regulations. The
associate will seek maximum value for the project on matters of procurement and
ensure that goods and services are procured in time and deliveries made
according to agreed terms and conditions. He/she will be responsible for the
maintenance of accurate, up to date and complete records in the required
formats for all procurement transactions. In addition, the associate will be
responsible for ensuring that all invoices are properly supported and reviewed
before submitting them to the Project Administrator for payment consideration.

Job
Responsibilities:


Carry
out procurement processes in line with the PATH Kenya laid down policies
as well as donor regulations and the laws of the land.

Prepare
formal invitations for bids and requests for quotations, including
required special terms and conditions, performance, and technical
criteria.

Track
orders and confirm system lead times, delivery dates, and costs.

Prepare,
update, and maintain purchase orders until they are closed.

Conduct
routine vendor circularization and accounts reconciliations.

Ensure
that all the vendors that PATH Kenya does business with are properly
registered and are subjected to proper due diligence processes including
Bridger checks.

Identify
opportunities and implement actions aimed at achieving efficiencies in
procurement processes.

Ensure
that invoices are properly supported before payment consideration.

Facilitate
good mutual business relationships with suppliers/vendors.

Maintain
up to date procurement document filing system.

Experience
& Requirements:

A
bachelor’s degree in any business-related field with a specialization
/bias in procurement.

CIPS
qualification and KISM membership will be an added advantage.

At
least 2 years progressive relevant on job experience, preferably in a busy
NGO setting.

Familiarity
with USAID Rules and Regulations and Kenyan procurement laws.

Excellent
communication skills (both verbal and written).

Strong
attention to detail, sound technical and analytical skills.

Ability
to take sound meeting minutes

High
standards of integrity.

Good
time management skills and the ability to prioritize.

Ability
to take self-initiatives and solve problems.

Ability
to handle multiple and conflicting priorities, and work under strict
deadlines.

Availability
for immediate deployment.

Click
Here To Apply

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