Office Administrative Assistant Job in Kenya

Job Purpose

The job holder is
responsible for secretarial services and clerical/administrative work.

Key Responsibilities

Operational Responsibilities
/ Tasks

Data processing from manuscripts

Operating office equipment
and security of office equipment, documents, and records

Attending to visitors and

Handling telephone calls
and customers

Handling appointments

Job Competencies 

Academic Qualifications-KNEC

Diploma in Secretarial
Studies from KNEC or equivalent from a recognized Institution OR

Business Education Single
and Group Certificates (BES & GC) Stage I, II, and III from the Kenya
National Examinations Council in the following subjects:-

Typewriting II
(40w.p.m)/Computerized Document Processing II;

Shorthand 80 wpm

Business English
II/Communications I;

Office Practice II;

Secretarial Duties II;

Commerce II; OR

Craft Certificate in
Secretarial Studies from the Kenya National Examination Council;

Professional Qualifications /
Membership to professional bodies

Certificate in computer
applications from a recognized institution.

Meets the requirement of
Chapter Six of the Constitution

Previous relevant work
experience is required.

Direct entry for Diploma
in Secretarial Studies or equivalent qualification holders or three (3) years
relevant work experience for Craft Certificate holders 2 years’ serving

Functional Skills:

Attention to detail

Communication skills

Behavioral Competencies/Attributes:

Interpersonal skills.

Honest and confidentiality

How To Apply

Additional Requirements

Successful candidates will
be expected to fulfill the requirement of Chapter Six of the Constitution by
providing originals of the following documents;

Police Clearance
Certificate from the Directorate of Criminal Investigations;

Certificate from Higher Education Loans Board (HELB);

Tax compliance Certificate
from Kenya Revenue Authority;

Clearance from the Ethics
& Anti-corruption Authority (EACC) and

Clearance from Credit
Reference Bureau (CRB).

Application Form

All applications should
filled and submitted no later than 29th January 2024 at midnight
East Africa Time.

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