Procurement Officer Job at Rina Systems Limited

Job Description

RINA Systems is a premier technology firm headquartered in Cincinnati, Ohio. Founded in 1994, the company is a full-service software firm with over two decades of experience serving clients developing both custom solutions and creating and selling proprietary software products. RINA started out developing software for traders and providing businesses with successful software solutions in a timely manner with comprehensive support.

Responsibilities:

Supplier Management

• Oversee the day-to-day running and operations of the Procurement department with keen observation of SLAs and customers satisfaction
• Develop and implement fruitful procurement strategies to deliver within SLAs in a dynamic environment
• Make professional decisions in a fast-paced environment
• Estimate and establish cost parameters and budgets for purchases
• Create and maintain good relationships with vendors/suppliersand build a network of strong and qualified sub-contractors
• From time to time update and improve existing policies in line with company goals and ensure compliance with set guidelines
• Examine and test existing contracts and update to meet expected standards
• Collaborate with key persons across departments to ensure clarity of the specifications and expectations to deliver shared goals
• Perform risk management for supply contracts and agreements
• Ensure approved vendor details and contract prices are updated in the system

Procurement

1. Receive Procurement requests (ERP generated) from the business and action by seeking competitive suppliers with the highest quality products and services
2. Using ERP to Analyse and recommend approval of the ordering of necessary goods and services
3. Finalize purchase details of orders on and deliveries ensuring full documentation of the process using Focus
4. Ensure goods and services are received as per contract/LPOand updated on ERP
5. Liaise with Finance department for efficient payment of suppliers and sub-contractors
6. Lead in the implementation of the inventory management module and collaborate to devise efficient logistical plans
7. Track all projects work tools –keep an inventory of all tools issued and their condition and ensuring that proper quantities are maintained

Reporting

• Track and report key functional metrics to reduce expenses and improve effectiveness: Delivery timelines, Performance against `SLA, Requests Tracker, Tracker for exceptions, market price comparisons,
• Receiving and reviewing receipts, Invoices and all procurement related document
• Oversee Daily and correct posting of all accounting transactions i.e. GRN’s, and Purchase Vouchers
• Champion in the development of the procurement record keeping, filing and reporting system in line with `ISO standards

Qualifications:

• Five (5) years minimum work experience in procurement and Stores
• BSc degree in Business Studies with major in Procurement/Supply chain Management logistics or business administration (or equivalent)
• Experience in using financial ERP is an added advantage

Submit your CV, copies of relevant documents and Application to  recruitment@rinasystemsltd.com
Use the title of the position as the subject of the email

Closing Date : 31 May. 2023