Policy and Programme Associate at United Nations Development Programme (UNDP)

Job Description

Duties and Responsibilities:

Support to formulation of programme strategies and implementation of Country Programme 

• Collection, analysis, and presentation of background information for preparation of CCA, UNDAF, CPD, effective application of RBM tools and establishment of management targets (BSC).
• Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangement

Provide effective support to management of the CO programme focusing on the achievement of the following results 

• Creation of a project in Atlas/Quantum, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to the executing agencies on routine implementation of projects.
• Presentation of information for audit of projects, supports implementation of audit recommendations

Provides administrative support to the Programme Unit focusing on achievement of the following    results:

• Review of projects Financial Reports; preparation of non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved voucher.
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
• Making budget check for requisitions, POs and vouchers. Preparation of vouchers and requisitions for development projects.
• Support to project asset management including acquisition, verification and disposal of projects’ physical assets in accordance with policies and procedures.
• Oversight of disposal of items and accuracy of inventory data.

Supports resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile.
• Track and report on mobilized resources. Review of contributions agreement, managing contributions in Atlas/Quantum.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results

• Organization of trainings for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.

Competencies:
Core:

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively:LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner:  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: Level 1: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Required Skills and Experience

Education:

• Secondary Education, preferably with specialized certification in Administration, Project Management, Accounting and Finance or
• University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but is not a requirement

Experience:

• 6 years of progressively responsible project management or resource management experience is required  at the national or international level supporting multinational development programmes. OR 3 years of relevant experience will suffice if in possession of a bachelor’s degree
• Experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems
• Proficiency in English
• Knowledge of other UN official languages is desirable.

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Closing Date : 1 June. 2023