Deputy Director Corporate Services at Kenya Water Institute (KEWI)

Job Grade: KW 2

ADVERT NO. EXT/01/05/2023

Duties and responsibilities at this level will entail:

• Carrying out financial planning for the transactions of the Institute;
• Coordinating the development and implementation of the Institute’s plans;
• Designing, monitoring and supervising the implementation of internal financial control measures and systems to safeguard the property and assets of the Institute;
• Preparing, designing and maintaining a proper computerized accounting and financial system;
• Preparing the core budget and providing technical support/ advice to the line managers during budgeting;
• Ensuring that the Institute is compliant with the Government financial management procedures, standards and regulations;
• Assisting divisional heads in the management of their budgets through regular provision of financial information;
• Preparing monthly, quarterly and annual reports and statements of accounts;
• Responsible for development, supervision and motivation of staff under the department;
• Acting as the chief adviser on all financial matters to Institute;
• Preparing financial regulations;
• Maintaining financial records and preparation statutory accounts;
• Liaising with external auditors;
• Exercising expenditure control;
• Coordinating the activities of the department to ensure collaboration with other Departments.
• Develop human resource strategy;
• Develop and constantly review the Institute terms and conditions of service to ensure that they provide competitive employment practice and motivate staff;
• Coordinate organizational development and job reviews with a view of developing job requirements to support the organizational and personal development;
• Manage the recruitment function and provide human resource skills and competencies;
• Develop and manage welfare of the Institute and other incentive schemes such as medical, employee insurance and other health and safety requirements;
• Develop and monitor implementation of the Institute’s performance management process;
• Regularly review remuneration policy and structure and advice as appropriate;
• Analyzing the staffing levels and making proposals for succession planning;
• Analyzing utilization of human resources in the Institute and advising on proper deployment;
• Analyzing staff progression and making proposals for career development; and
• Ensuring the correct interpretation and implementation of human resource regulations including those relating to pensions, salary administration, labor laws and other statutes relating to human resource management;
• Oversee the Designing and implementation of information technologyoriented programs;
• Overseeing the provision of efficient office services, telephone services, registry services, office equipment and supplies, cleanliness of grounds and offices, transport services, including the drivers, prompt payment of bills;
• Overseeing security of information/files;
• Coordination of accommodation and catering services;
• Performing any other duty necessary for the implementation of the Kenya Water Institute Act 2001.

Job Specifications

For appointment to this scale, a candidate must meet the following requirements:

• Master’s Degree in Business Administration or Management, Finance, Human Resource Management, Public Administration or an equivalent qualification from a recognized University;
• Bachelor’s Degree in Business/ Commerce/ Business Administration/
• Development studies, Finance, Human Resource Management, Public Administration or Management, Social Science or an equivalent qualification from a recognized University;
• Attended a Strategic Leadership Development and Management Programme lasting not less than six (6) weeks in a recognized institution;
• Should be a member of a professional body in a relevant field;
• Should have at least twelve (12) years’ management experience six (6) of which should be in senior management position;
• Demonstrated general administrative ability required for direction, control and implementation of finance and administration functions;
• Computer Literacy;
• Fulfill the requirements of Chapter 6 of the Constitution.