Assistant Office Administrator III at Machakos County Public Service Board

Job Description

Machakos County, nicknamed ‘Macha,’ was the first capital city of Kenya and is now an administrative county in Kenya. Machakos is made up of eight (8) constituencies including Machakos Town, Mavoko, Masinga, Yatta, Kangundo, Kathiani, Matungulu, and Mwala. Machakos Town is the administrative capital of the County.

MCPSB/05/2023/180

Duties and Responsibilities

Duties and responsibilities at this level will entail:-

• taking oral dictation; word and data processing; managing e-office;
• ensuring security of office records, documents and equipment;
• maintaining an up-to-date filing system in the office;
• operating office equipment;
• managing office protocol;
• managing office petty cash;
• handling telephone calls and appointments;
• supervising office cleanliness and undertaking any other office administrative services duties that may be assigned.

Requirements for Appointment

For appointment to this grade, a candidate must have;

• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution;
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:-
• Typewriting III (50 w.p.m.)/Computerized Document Processing III;
• Shorthand II (80 w.p.m.);
• Business English II/Communications I;
• Office Practice II;
• Secretarial Duties II;
• Commerce II;
• Office Management III/Office Administration and Management III;

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Closing Date : 13 June. 2023