HR Officer Job in Kenya

 Job Title: HR Officer

Hiring Organization: Anonymous
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Advertising
Job Type: Full
Time
Salary: KES 100k
– 130k
Date Posted: 01/27/2024

Salary:
Ksh 100k – 130k,

Our
client in the advertising Industry is looking for a skilled Human Resource
Officer who will support the overall HR function. They will work together with
other members of the HR team in the implementation of core HR processes to
ensure overall employee satisfaction and productivity, enhance employee
experience, and promote company citizenship to deliver the organization’s
strategic and operational business excellence.
Work requirements and tasks will be guided by the HR department’s Standard
Operating Procedures (SOP) which are reviewed periodically but will fall
broadly into the following Key

Responsibility
Areas:


Key
Responsibilities

Administrative
Duties

Support
the HR function effectively by delivering speedy service to our internal
customers on a day-to-day basis.

Efficient
employee data management by ensuring that the company has the correct and
up-to-date data for all employees through accurate file and database
management.

Staff
attendance management which includes registering new staff on the biometric
system, updating the HR attendance system accordingly, and generating reports
as required.

Assist in
the preparation of staff contracts and offer letters as well as keeping track
of contract expiry and end of probations.

Timely
generation of statutory e-slips every month.

Overseeing
proper management of office facilities.

Recruitment
and Onboarding

Support
end-to-end recruitment process which includes assisting Line Managers in
identifying manpower needs, JD development, posting of job advertisements, and
providing support in conducting selection interviews.

Support
Line Managers in ensuring that all new hires are properly inducted and that all
new hires receive the needed information and resources for a smooth transition
into their new roles.

Coordinate
reference checks for new hires.

Ensure
the delivery of offer letters, contracts, probation confirmations, and change
of status documents and proper file management of these employee documents.

Employee
Engagement and Well-being

Responsible
for Employee medical benefits administration as well as organizing health talks
as part of supporting employee’s well-being.

Carrying
out awareness of HR policies and ensuring compliance from staff.

Conflict
resolution.

Support
in the delivery of retention strategies and initiatives.

Participate
in conducting employee engagement surveys.

Coordinate
employee engagement programs and other staff welfare activities.

Learning
& Development

Ensure a
follow-up of personal development plans is in place and implemented in line
with the organizational learning and development plan.

Assist in
documentation and review of high-performing talents within the specific time

Facilitate
the learning needs programs and the way forward for them

Coordination
of the learning needs request /assessment and training and their review

Communicate
the monthly training calendar to all the staff a month before to the due date
for planning purposes.

Other
HR functions

Assisting
in the implementation of performance appraisals by providing guidance to staff
and ensuring. that appraisals are done as per the required standards and
promptly.

Assist in
updating information on staff compensation and benefits.

Support
the planning and implementation of CSR activities.

Supervision
of receptionists and office assistants.

Maintain
accurate leave data of all staff, track all employee leaves, and ensure
adherence to leave policy.

Maintain
the work structure by updating job requirements and job descriptions for all
positions.

Listening
to and resolving employee grievances.

Supporting
the management of disciplinary issues in line with the company policy and labor
statutes.

Maintain
accurate leave data of all staff, track all employee leaves, and ensure the
leaves are utilized from time to time by employee adherence to leave policy.

Effectively
manage all the employee life cycle transactions.

Prepares
employee separation notices and related documentation, and conducts stay/ exit
interviews to determine the possibility of retention and to understand reasons
behind separations.

Notify
the finance department on time about exits and provide the required data to
arrive at the full and final settlement.

Accurate
Employee master data and Complete Employee filing.

Quick
response and documentation of employee issues.

Any other
duties assigned by the Line Manager.

Skills
& Qualifications

A
Bachelor’s degree from a recognized university with the relevant professional
qualification is required.

Minimum 3
years experience in HR role.

Should be
a member of the Institute of Human Resource Management.

Pleasant
personality, organized and tactful.

Excellent
communication and interpersonal skills.

Ability
to multi-task in a fast-paced environment.

Ability
to work independently and in a collaborative environment.

Assertive
and able to manage strong personalities

How to
Apply

If you
are up to the challenge and possess the necessary qualifications and
experience; please send your CV only quoting the job title on the email subject
(HR Officer – Advertising) to vacancies@corporatestaffing.co.ke
on or before 10th
February 2024.

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