HR Manager Job in Kenya

Job Title: HR Manager

Hiring Organization: Finn
Church Aid
Location – Locality: Nairobi
Location – Region: Kenya
Industry: International
Trade and Development
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/13/2024

Finn
Church Aid is a right-based organisation with 70 years of experience and
operations in 12 countries. FCA is Finland’s largest NGO working in development
cooperation and second largest provider of disaster relief. We work in
development, humanitarian assistance and advocacy, guided by international
human rights standards and principles. We contribute to positive change by
supporting people in the most vulnerable situations within fragile and
disaster-affected areas. We consider three thematic areas as central to
sustainable change: the right to peace (R2P), livelihood (R2L) and quality
education (R2QE).

Finn
Church Aid Kenya is looking for a

Human
Resource Manager – 1 Position

Main
Tasks

Strategy
delivery


Lead
in conceptualizing, designing and implementing the people strategy to meet
KECO needs.

Work
with the leadership in continuously reviewing, developing and implementing
OKRs (Objectives and Key Results) of the organization

Support
staff and line managers with change management while facilitating
necessary employee support program as well as legal considerations.

Develop
the HR Budget for proposals and awards and monitor spending to ensure
budget compliance.

Develop/
Update HR policies, programs and systems to support the achievement of the
Kenya country office’s goals.

Champion
Gender Equity and Diversity initiative and staff wellness programs in the
country office.

Champion
Prevention of Harassment, Sexual Exploitation and Abuse (PHSEA) in Kenya
Country Office.

Manage
organization change management in an efficient and effective way.

HR
Strategic Planning

Development
of HR Strategy of KECO and ensure alignment with the organizational goals
and objectives

Development
and implementation of human resources planning, assisting with the
new/existing departments to have needed staff with the right competence on
time, both at national office and locations.

HR
Management

Provide
advisory support to Senior Management Team (SMT) and all Managers on all
HR aspects as required.

Providing
direction in the annual HR planning process and prioritize activities for
the HR department including staffing and organization, reward management,
Kenya Office structure, staff contracting and exit processes.

Recruitment/On
& Off boarding

Ensure
compliance to organizational policies, processes and plans with regard to
all aspects of recruitment, onboarding & offboarding.

Preparation
of interview reports and presentation for review and approval with
interview outcome summary for the senior management roles.

Information
flow & Communication

Improve
staff engagement levels through ensuring regular and transparent flow of
communication throughout the organization, embracing feedback &
ensuring timely and transparent action is taken.

Improve
the tone, frequency and clarity of communication including through monthly
newsletters, HR check ins and informal coffee chats.

Staff
Development & Motivation

Supervise
the implementation of staff development and ensure talent development and
management.

Advise
on staff training needs and support the implementation of both formal and
non- formal staff training programs.

HR
Policies & Procedures

Formulate,
maintain and update human resource management policies for Kenya Office
and ensure standardized HR processes are implemented across the
organization and assist in the development of localized procedures as
required.

Report
generation / data analysis:

Track
and analyze all activity related to human resource management based on
realistic and meaningful KPIs.

Regularly
generate and review HR data and reports, including on the progress of
talent acquisition, retention, performance management and human resource
activities.

Track
Audit/investigation reports, lead the HR team in developing action points
and follow up the implementation of the audit actions points related to HR
aspects

Payroll
management/HRIS and Benefits administration

Supervise
and ensure that payroll has been processed in a timely, efficient way,
ensuring completeness and accurate documentation

Review
the payroll report before approval and payment.

Review
and recommend employee benefit programs, and security, safety and health
program to respective teams for approval and implementation.

Employee
Relations & Legal Counsel

Support
and endeavours to uphold the rights and responsibilities of each staff
member, as outlined in the FCA Kenya HR policy in order to promote
positive discipline at all levels.

Participate
in disciplinary committee hearings as assigned by the Country Director. In
addition, support facility heads in resolving conflicts and major employee
grievances.

Support
employee relations with professionalism; support investigations to resolve
issues/conflict in the workplace.

Performance
Management

Advise
on the performance management process including; creating a plan to manage
annual reviews, conduct training on goal -setting, utilize budgets to
organize development activities and work one on one with managers and
employers

Support
in ensuring timely completion of the annual performance evaluation process

Develop a
High Performing HR Team

Provide
positive leadership to the HR team and the company as a whole.

Develops
skills of the HR team – identifying individual training needs as well as
encouraging effective teamwork, with a focus on succession planning.

Motivate
the team – giving recognition and praise wherever possible.

People
Development

Develop
and implement a feedback process and enroll it to the whole organisation.

Training
All employees and new employees on the feedback process.

Ensure
the monthly one-ones are implemented in the organisation

Key
Qualification & Skills

Bachelor’s
or Masters Degree in Human Resource Management with atleast 8 years’
experience as a HR generalist in INGO or Coorperate Organization.

Or
Master’s Degree in Human Resource Management or related field with 8
years’ experience as a HR generalist of which 5 years should be in Senior
management.

Should
be a member of a recognized human resources professional body (IHRM) and
in good standing and MUST be a Certified Human Resource Professional
(CHRP).

Outstanding
competencies in Microsoft Office and the ability to use HRIS technology.

Conversant
with labor legislation related to human resources and employee management

Essential
Behaviours

Ability
to maintain confidentiality in a professional manner

Ability
to complete a variety of tasks in an efficient manner

Report
writing skills

Excellent
interpersonal and influencing skills

Strong
attention to detail and accuracy

Flexible,
comfortable with deadlines and able to work well under pressure

Ability
to work independently as well as in a team environment.

Excellent
oral and written English communication skills

How to
Apply

All
qualified and interested candidates are encouraged to send a completed
Application Letter and Curriculum Vitae to: https://fca.rekrytointi.com/paikat/?o=A_A&jid=699 stating
the vacancy job title in the subject line.

Deadline
for receiving applications is 19th January, 2024

FCA will
only contact short- listed applicants.

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