Grants and Contracts Officer Job in Kenya

 Job Title: Grants and
Contracts Officer

Hiring Organization: Palladium
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Service
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/23/2024

Project
Overview and Role:

Palladium
is seeking a Grants & Contracts Officer for an anticipated USAID-funded
economic growth program which is anticipated to begin in 2023. The Contracts
Assistant will assist the effort to manage all USAID subaward contracts under
KPSA to ensure that subaward activities are carried out in compliance with
USAID and Palladium policies and procedures.


The
USAID/Kenya and East Africa Feed the Future (FtF) Private Sector Activity
(KPSA) will be a 5-year program focused on accelerating agriculture-led growth
in Kenya through partnerships with large agricultural sector firms (such as
processors and off-takers) and expansion of smallholder farmer out-grower
schemes. The anticipated activity will focus on creating jobs and generating
large scale increases in sales/exports in the agriculture sector
cost-effectively and, ideally, through a sustainable and locally-led vehicle.
The activity would combine tools used in USAID’s traditional private sector
development activities with tools used to mobilize finance and investment into
one mechanism – supporting a range of agricultural firms to expand investments
and operations via a blended finance approach.

Primary
Duties and Responsibilities:

Assist in
conducting contract and subaward solicitations and advertisements.

Support
competitive procurement processes, draft agreements, and develop related
subaward documentation.

Assist in
the dissemination of contract and subaward Review Guidelines for evaluators,
including scoring formats.

Conduct
due diligence and aid the negotiation of agreements with sub awardees.

Support
the administration, compliance, and implementation procedures of subawards, and
ensure compliance with USAID grants regulations including procurement
regulations.

Assist
fund transfers after reviewing financial reports and ensuring compliance with
subaward agreements (in coordination with technical staff).

Maintain
grants records in the grants management system

Maintain
subcontracts and consultant registry

Conduct
tracking and reporting, ensuring timely usage of funds as per annual work plans

Provide
guidance to sub awardees for the Branding and Marking Plan and Monitoring and
Evaluation of grant implementation practices.

Provide
feedback or inputs into grants under contract manual as required.

Support
contract and subaward close out and final reporting

Any and
all other project-related tasks as required by the Chief of Party and Palladium
HQ

Required
Qualifications:

Degree in
relevant subject (Business, Economics, Finance, Procurement, etc.)

Experience
in contracts, subawards, or grants management

Experience
in grants solicitation or subcontract procurement solicitation or management.

Microsoft
Office Suite proficiency and the ability to operate spreadsheet and
word-processing programs at a highly proficient level

Proactive
problem-solving, decision-making, and good judgement skills

Attention
to detail and ability to perform multiple tasks and balance competing
priorities effectively and efficiently

Ability
to communicate effectively with managers, colleagues, service providers, and
clients

Experience working on USAID
or other donor-funded programs of a similar size preferred

Knowledge
of USAID policies, procedures, and reporting requirements preferred 

Experience
working for large donor organizations such as USAID preferred 

Local
Kenyan candidates are preferred
Written and oral proficiency in English required 

Company
Overview:

About
Palladium – Palladium is a global leader in the design, development and
delivery of Positive Impact – the intentional creation of enduring social and
economic value. We work with governments, businesses, and investors to solve
the world’s most pressing challenges. With a team of more than 3,000 employees
operating in 90 plus countries and a global network of over 35,000 experts, we
help improve economies, societies and, most importantly, people’s lives.

Equity,
Diversity & Inclusion – Palladium is committed to embedding equity,
diversity, and inclusion into everything we do. We welcome applications from
all sections of society and actively encourage diversity to drive innovation,
creativity, success and good practice. We positively welcome and seek to ensure
we achieve diversity in our workforce; and that all job applicants and
employees receive equal and fair treatment regardless of their background or
personal characteristics. These include: (but are not limited to)
socio-economic background, age, race, gender identity and expression, religion,
ethnicity, sexual orientation, disability, nationality, veteran, marital or
Indigenous status.

How
To Apply

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