Grants Accountant Job in Kenya

 Job Title: Grants
Accountant

Hiring Organization: Fairtrade
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Certified
Producer
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/22/2024

To
ensure that donor funds are utilized for the intended projects and programmes
within FTA and external partners. To process transactions and maintain
financial and accounting records in accordance with donor requirements.

Key
Duties And Responsibilities:

Grants
& Partner Management


Ensure
departments comply with all donor rules, regulations, and award conditions to
ensure funds are used for the intended purpose.

Monitor
deposits & money transfers and maintain balances to ensure project needs
are met.

Ensure
all costs related to the grant are charged to avoid overspending and
underspending within projects.

Monitor
budget spends and account for any variances.

Participate
in grant proposal development and extensions and provide technical support in
development of grant budgets

Monitor
financial performance for grants and produce reports according to donor
reporting requirements

Manage
preparation, consolidation and distribution of timely monthly, quarterly and
annual financial statements reflecting status of projects and or programs based
on donor requirements

Facilitate
the transfer of funds to partners, monitor fund utilization and ensure partners
understand and complete the financial reports.

Carry out
periodic review of internal control environment affecting both program and
support operations for potential risk exposures

Monitor
compliance with grant funding requirements and provide appropriate guidance to
programme and partner staff including allowable and non-allowable costs, grant
closeout, preparation of budget modifications and requests for carry over or
extensions as needed.

Consolidate
regular progress reports from the projects managers and provide donor reports.
Ensure donor rules are adhered to and reporting instructions followed

Regularly
review of partner organization’s reports and provide them with documented
feedback ensuring they comply with FTA Financial Management Guidelines

Manage
timesheets

Financial
Management

Post and
review all expenditures and transactions in Oracle, according to programme and
projects budgets and FTA’s internal financial procedures

Ensure
that all information required for audit is available including financial
reports and schedules

Review
payments, journal entries, cost allocations and other postings into accounting
system and ensure proper coding, data quality and integrity of all
accounting/financial transactions

Analyse
risk areas in internal controls and recommend mitigating measures

Carry out
monthly reconciliations of partner accounts.

Ensure
all partners /staff comply with the Internal control procedures at FTA.

Qualifications

A
Bachelor’s degree in Finance, Accounting or in a related field

Professional
accounting qualification such as CPA-K, ACCA

Experience
and Knowledge

At least
3 – 5 years’ experience in a similar position in an international
non-governmental organization

Experience
in managing large donor-funded budgets and donor reporting

Knowledge
of grants management, donor contracting, monitoring of expenditure, budgeting,
donor/financial reporting.

Experience
working with a multitude of donors/funding partners.

Experience
in enforcing internal financial procedures

Skills

Good
command of spoken and written English

Proficiency
in the use of accounting systems, in particular Oracle NetSuite.

Advanced
book-keeping skills, including the ability to analyse financial information and
prepare complete financial statements.

Strong
financial planning and management skills.

Ability
to analyze and synthesis complex information quickly and effectively.

Strong
networking and relationship building ability; ability to work with a range of
stakeholders, internal and external, including senior staff and donors.

Advanced
excel skills

How To
Apply

Completed
applications should be saved in the applicant’s name and the position (Grants Accountant) and
be e-mailed to 
recruitment@fairtradeafrica.net

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