Job Title: Grants
Hiring Organization: Fairtrade
Location – Locality: Nairobi
Location – Region: Kenya
Job Type: Full
Date Posted: 01/22/2024
ensure that donor funds are utilized for the intended projects and programmes
within FTA and external partners. To process transactions and maintain
financial and accounting records in accordance with donor requirements.
Duties And Responsibilities:
& Partner Management
departments comply with all donor rules, regulations, and award conditions to
ensure funds are used for the intended purpose.
deposits & money transfers and maintain balances to ensure project needs
all costs related to the grant are charged to avoid overspending and
underspending within projects.
budget spends and account for any variances.
in grant proposal development and extensions and provide technical support in
development of grant budgets
financial performance for grants and produce reports according to donor
preparation, consolidation and distribution of timely monthly, quarterly and
annual financial statements reflecting status of projects and or programs based
on donor requirements
the transfer of funds to partners, monitor fund utilization and ensure partners
understand and complete the financial reports.
periodic review of internal control environment affecting both program and
support operations for potential risk exposures
compliance with grant funding requirements and provide appropriate guidance to
programme and partner staff including allowable and non-allowable costs, grant
closeout, preparation of budget modifications and requests for carry over or
extensions as needed.
regular progress reports from the projects managers and provide donor reports.
Ensure donor rules are adhered to and reporting instructions followed
review of partner organization’s reports and provide them with documented
feedback ensuring they comply with FTA Financial Management Guidelines
review all expenditures and transactions in Oracle, according to programme and
projects budgets and FTA’s internal financial procedures
that all information required for audit is available including financial
reports and schedules
payments, journal entries, cost allocations and other postings into accounting
system and ensure proper coding, data quality and integrity of all
risk areas in internal controls and recommend mitigating measures
monthly reconciliations of partner accounts.
all partners /staff comply with the Internal control procedures at FTA.
Bachelor’s degree in Finance, Accounting or in a related field
accounting qualification such as CPA-K, ACCA
3 – 5 years’ experience in a similar position in an international
in managing large donor-funded budgets and donor reporting
of grants management, donor contracting, monitoring of expenditure, budgeting,
working with a multitude of donors/funding partners.
in enforcing internal financial procedures
command of spoken and written English
in the use of accounting systems, in particular Oracle NetSuite.
book-keeping skills, including the ability to analyse financial information and
prepare complete financial statements.
financial planning and management skills.
to analyze and synthesis complex information quickly and effectively.
networking and relationship building ability; ability to work with a range of
stakeholders, internal and external, including senior staff and donors.
applications should be saved in the applicant’s name and the position (Grants Accountant) and
be e-mailed to firstname.lastname@example.org