Finance Volunteer Job in Kenya

Job Summary:

The Finance volunteer will be responsible for ensuring
IRC systems and procedures of internal controls are followed when committing
financial transactions in the IRC Financial system. Processing Payments,
Reconciliation, and providing up-to-date data.

Key Responsibilities:

Payment
Processing, Cash, and Bank Management

Ensure that all cash payments are
fully supported and are authorized at set limits as per the IRC Kenya
delineation chart before disbursement.

Prepare the Invoice Journal and
payment journal and submit them to the workflow for approval and ensure
the same is posted into the Integra system after approval.

Manage integral data entry for
accounts payable and accounts receivable by ensuring the information is
accurate and the correct financial dimensions are used before processing.


Responsible for preparation of
taxation schedule for per-diem paid to staff every Month and submitted to
Finance Officer for review and approval.

Monitor and track all vendor
invoices submitted to Finance and ensure they meet the 3-way match before
processing the invoice journal. Ensure that the vendor invoices are
processed promptly.

Responsible for the preparation
of a Journal for all cash received or deposited into a bank account and
submitted to the workflow for approval.

Ensuring that vendors’ payments
journals are settled promptly.

Maintain an organized and
well-detailed Filing folder for invoice journals and payments journals in
a sequential filing system for easy retrieval and ensure that Invoice /
Payment Journals are well supported with relevant original documentation.

Support in the retrieval of
documentation during the auditing and verification of financial documents
as requested by Donors/auditors.

Carrying out finance officer
duties in the absence of a finance assistant.

Any other duties as may be
assigned by the supervisor.

Other
Tasks

Ensure that all statutory
deduction is remitted by the due date.

Maintain an organized and
well-documented (all files must be labeled properly and visibly. and
sequential filing system for all processed payments.

Support during audit by
retrieving any requested document.

Supporting the Project office
assigned to you.

Any other duties assigned by the
supervisor.

Minimum Qualifications:

Knowledge of Excel and ERP
systems is an added advantage.

Working knowledge of accounting
software such as Microsoft 365 a plus

Ability to work under pressure
meet deadlines and be well organized.

Ability to carry out work with a
high degree of integrity and maintain confidentiality.

Strong communication skills.
Be adaptable and flexible to take
on board new tasks and new assignments in due course.

Required
Qualifications
:

Minimum CPA II qualification or
University degree.

How To Apply

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