Finance Officer Job in Kenya

Finance Officer

Job Purpose

Responsible to the Finance
Manager (FM). This role involves budgeting, financial reporting, compliance,
and collaborating with other departments to ensure efficient financial
operations. The Finance Officer ensures accurate and timely postings and reporting
on both receipts and payments according to college policies. The Finance
Officer works closely with the FM to maintain financial stability and
transparency within the college.

Scope of the role:

Budgeting
Financial Reporting
Compliance
collaborating with other departments

Your Key Responsibilities:

Budget Management:

Develop and manage the annual budget in collaboration with
relevant departments Monitor budget performance and provide regular
reports to the FM.

Financial Reporting:

Review of cash and bank reconciliations and ensuring they are
done within set deadlines

Maintain and update fixed assets register and reconcile it to
the General ledger monthly and ensure capital equipment is tagged upon
receipt

Prepare promptly an accurate monthly Depreciation Schedule.
Processing Part-time payroll and reconciling payroll to the
General ledger monthly and distributing pay slips to staff at the end of
each payroll.

Prepare and capture part-time payroll journals in the
transaction system accurately and timely in the appropriate accounting
periods

Maintain an orderly and clean chart of accounts
Prepare accurate and timely financial reports for internal
and external stakeholders.

Ensure compliance with accounting principles, regulatory
requirements, and college policies.

Present financial information to the FM and other
stakeholders as required.

Cash Flow Management:

Monitor cash flow and liquidity to support day-to-day
operations.

Coordinate with relevant departments to forecast cash needs
and optimize cash management strategies.

Maintain relationships with financial institutions and manage
banking activities.

Financial Analysis:

Conduct financial analysis to support decision-making
processes.

Evaluate the financial performance of various college
programs and initiatives.

Provide insights and recommendations based on financial data.

Income/Grants/Funding:

Ensure accurate and timely invoicing
Prompt debt collection as per the policy
Fee Structure and policy set up for all Programmes and
inputting fee structure in the system every trimester accurately and timely

Prepare provisions of bad and doubtful debts and write-offs
where applicable as per International Financial Reporting Standards and
College policy

Reconcile the Student debtors in the Unisol system and
student debtors in the Microsoft Dynamics NAV system to ensure the
accuracy and completeness of data on a monthly basis

Prepare aged debtors reports every month
Sending reminders to students and parents with balances and
follow-ups of the same

Keep an up to date student status records about (continuing,
graduated, academic leave, expelled, etc.) in liaison with the registry
office

Identify and pursue opportunities for grants and funding to
support college projects.

Ensure compliance with project requirements and reporting
obligations.

Payables Management:

Verification of supplier payment vouchers to ensure they are
complete, accurate, fully approved and posting them into the system

Ensuring proper authorizations for payments are strictly
followed and any expenditure incurred is supported by payment vouchers

Review of creditors reconciliations ensuring they are done
within set deadlines

Audit and Compliance:

Facilitate external audits and ensure compliance with
accounting standards.

Implement and maintain internal controls to safeguard college
assets.

Address audit findings and implement corrective actions as
necessary.

Financial Policies and
Procedures:

Develop and update financial policies and procedures to
ensure adherence to best practices.

Educate and train staff on financial policies and procedures.

Collaboration:

Collaborate with other departments to gather financial
information and support their financial needs.

Provide financial guidance and support to department heads.
Any other duties assigned by management.

Qualifications & Experiences

Minimum requirements:

Bachelor’s Degree in Accounting and Finance plus CPA (K) or
equivalent qualifications

Over Four (4) years experience in financial accounting in a
learning institution

Key Skills and Competencies

Considerable knowledge of financial accounting systems
Ability to perform professional accounting work by the
international “Generally Accepted Accounting and Auditing Principles”
(GAAP), procedures and controls

Effective communication skills ability to present ideas
clearly, both orally and in writing, and to prepare comprehensive reports

Ability to identify and resolve problems promptly, gather and
analyze information skillfully, develop alternative solutions, work well
in group problem-solving situations, and use reason even when dealing with
emotional topics

Considerable knowledge of computerized information and
financial management systems, proficiency in database systems, spreadsheet
and flow chart applications, computerized accounting systems

Demonstrate ability to meet deadlines, analyze financial and
operational data and information, think analytically and critically

Ability to maintain a high level of confidentiality, remain
open to new ideas, and experiment with improved systems and proven methods

Ability and willingness to make consultative decisions,
exhibit sound and accurate judgment, support and explain the reasoning for
decisions, include appropriate people in the decision-making process, and
makes timely decisions

Personal Attributes:

High integrity levels
Team player
Positive attitude
Initiative taker
Logical and detail-oriented
Good analytical and problem-solving skills
Highly committed and self-motivated

How To Apply

Click Here To
Apply

Apply before or on 15th
Jan 2024

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