Finance Officer Job in Kenya – NGO

Finance Officer

General Position Summary

Working in the Finance
Department under the direction of the Finance and Compliance Manager, the
Finance Officer will assist in the processing and recording of payment
transactions in a timely and accurate manner.

Essential Job Responsibilities

Finance

Responsible for counter-checking of payment documents
ensuring that supporting documentation corresponds to the payment request,
calculations are correct, and that the payment request is duly signed as
per the AAM level.

Process mobile bank transfers.
Process purchase invoice transfers.
Enter Purchase Invoices into Navigator.


Prepare and file monthly PAYE for National and expatriate
staff/Upload PAYE and NITA for Expatriates in Navigator every month.

Monthly amortization of prepaid expenses.
Prepare Bank Reconciliations for the accounts managed by
other staff (field offices).

Assist with review and preparation of monthly and quarterly
Balance Sheet reconciliations.

Assist with audit-related requirements.
Assist in payroll preparation.
Archiving of finance documents as per the FFM.
Assist in a month-close procedures.
Ensure financial records are kept up to date with the latest
transactions and changes.

Responsible for fixed asset register and inventory.
Responsible for counter-checking payment documents ensuring
that supporting documentation corresponds to the payment request,
calculations are correct, and that the payment request is duly signed as
per the AAM level.

Program Support Operations:

Ensure that MC financial systems are efficient and that funds
are promptly transferred to the field offices. Provide regular reviews of
field operations to ensure cost-effectiveness and provide guidance on
improved operational practices for value for money.

Travel in all field locations and support with a review of
documents on a quarterly basis

Capacity building of staff on basic bookkeeping and coding.
Review of BVAs with the teams in the field.

Staff Management,
Professional Development, and Team building

Create a work atmosphere conducive to professional growth and
development of personnel at all levels by implementing and ensuring all
staff are effectively using the performance planning and management
system, establishing performance expectations, and regularly providing
constructive feedback.

Promote accountability by conducting staff annual performance
reviews with direct supervisees and ensuring that supervisory staff do the
same.

Contribute to country team-building efforts and ensure the
integration of all team members into relevant decision-making processes.

Capacity building of all staff on all Donor regulations and
Compliance.

Organizational Learning 

As part of our commitment to organizational learning and in
support of our understanding that learning organizations are more
effective, efficient, and relevant to the communities they serve, we
expect all team members to commit 5% of their time to learning activities
that benefit Mercy Corps as well as themselves.

Accountability to
Participants and Stakeholders

Mercy Corps team members are expected to support all efforts
toward accountability, specifically to our program participants, community
partners, and other stakeholders, and to international standards guiding
international relief and development work. We are committed to actively
engaging communities as equal partners in the design, monitoring, and
evaluation of our field projects.

Supervisory Responsibility

None

Accountability

Reports directly to: Senior Finance officer

Works directly with Program Directors,
Program Managers, Country Finance/Grants Teams, Program Teams,
Implementing Partners, and P&C and Operations departments.

Knowledge and Experience:

Two or more years of financial management and
accounting.  

A degree in accounting or a relevant business field is
desirable.

CPA IV or equivalent
Strong computer skills in MS Office programs, particularly
Excel 

Accuracy in the processing of cash transactions, mathematical
aptitude, and attention to detail

Excellent oral and written English skills.

How To Apply

Click Here To Apply

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