Finance Officer Grants Job in Kenya

 Job Title: Finance
Officer Grants

Hiring Organization: CIFOR-ICRAF
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Research
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 02/08/2024

The
Center for International Forestry Research (CIFOR) and World Agroforestry
(ICRAF) envision a more equitable world where trees in all landscapes, from
drylands to the humid tropics, enhance the environment and well-being for all.
CIFOR and ICRAF are non-profit science institutions that build and apply
evidence to today’s most pressing challenges, including energy insecurity and
the climate and biodiversity crises. Over a combined total of 65 years, we have
built vast knowledge on forests and trees outside of forests in agricultural
landscapes (agroforestry). Using a multidisciplinary approach, we seek to
improve lives and to protect and restore ecosystems. Our work focuses on
innovative research, partnering for impact, and engaging with stakeholders on policies
and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR
and ICRAF are members of CGIAR, a global research partnership for a food secure
future dedicated to reducing poverty, enhancing food and nutrition security,
and improving natural resources.

Overview


The role
is to ensure that donor budgets and reports are prepared, reviewed, and
submitted on timely basis ensuring compliance with relevant donor rules and
regulations. Regular communication with administrators/budget holders on their
budgets versus expenditure.

Duties
and responsibilities

Restricted
Grants Monitoring
:

Assist
in budget and expenditure monitoring for all restricted grants for the
assigned units, regions, and Themes.

Be
a key lead player and advisor in grants accounting and management to
ensure proper coding and posting of expenses in the system as well as full
compliance with the donor and CIFOR-ICRAF requirements.

Regularly
review and analyze grant expenses and advise the stakeholders on
expenditure trends and areas with over or under expenditure.

Assist
in developing financial management mechanisms that minimize financial risk
and maintain internal financial control safeguards/mechanisms on
restricted grants activities.

Restricted
Grants Reporting and Compliance:

Prepare
and submit all units/themes donor financial reports on timely basis and
ensure that the reports comply with all donor requirements.

Assist
in the review of Donor Financial Reports from the regional offices
ensuring that they have been done as per the donor and ICRAF requirements
before presentation for internal ICRAF approval.

Ensure
all the expenses reported have been reviewed and approved by the project
holder and project managers before sharing for approval.

Preparation
of donor invoices for funds request as well as other invoices as may be
requested from time to time.

Ensure
adjustments are done on a timely manner and any other issue affecting the
report has been addressed.

Ensure
funds follow up from donors to ensure Centre’s cash flow is not affected.

Coordinate
project audits as per the donor agreement; provide all support documents
and clarifications that are raised by the auditors.

Partners
Financial Management Monitoring:

Follow
up on partner financial monitoring for the restricted grants in the
regions/units.

Assist
in the financial management capability assessment of partners.

Review
partner sub-agreements to ensure they are in line with donor and
CIFOR-ICRAF policy.

Follow
up on partner financial reports, review, and post expenses in the system.

Prepare
monthly ageing of partners for the units responsible for and follow up on
overdue liquidations Follow up on partner financial statement, invoices,
and share this for payment processing.

Restricted
Grants Budget review.

Follow
up on budget revision and extensions for on-going restricted grants with
the Project management team and ensure the revised budget has been posted
on My-Tree system.

Internal
Stakeholders Reporting:

Prepare
project performance reports including the funding status and burn rates
and share with the project managers.

Ensure
continual communication with project staff on matters related to partners.

Project
and Grants Audits:

Plan
and coordinate audits for restricted grants as per the donor agreements
for all assigned unit projects.

Ensure
that the audit reports are shared with the donor.

Ensure
audit recommendations are followed up and implemented.

Internal
&External Audits:

Assist
in providing partner and Account receivable schedules.

Assist
in providing support documents as per the audit sample and following on
partner confirmations.

Requirements

Bachelor’s
Degree in Commerce.

CPA(K).
7
years’ experience in accounting, 3 of which should be in grants
management.

Exposure
to an ERP

Excellent
analytical skills.

Experience
in an NGO or international organization environment.

Education,
knowledge and experience

Bachelor’s
Degree in Commerce.

CPA(K).
7
years’ experience in accounting, 3 of which should be in grants
management.

Exposure
to an ERP

Excellent
analytical skills.

Experience
in an NGO or international organization environment.

Click
Here To Apply

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