Finance Associate Job in Kenya

Position Purpose

Under the guidance and direct
supervision of the Deputy Security Advisor and the Finance Specialist, the
Finance Associate provides leadership in execution of financial services in
UNDSS ensuring effective and transparent utilization of financial resources and
integrity of financial services. The Finance Associate promotes a
collaborative, client-oriented approachconsistent with UNDP rules and
regulations.

The Finance Associate works in close
collaboration with UNDP Operations staff to provide information delivery and
resolve complex financial management and operational-related issues.

The Finance Associate will supervise
the Finance Assistant, clerical and support staff of the Finance Unit. The
Finance Associate works in close collaboration with the operations, programme
and projects’ staff in the CO and with UNDP HQs staff for resolving
finance-related issues and information exchange.

UNDP adopts a portfolio approach to
accommodate changing business needs and leverage linkages across interventions
to achieve its strategic goals. Therefore, UNDP personnel are expected to work
across units, functions, teams, and projects in multidisciplinary teams in
order to enhance and enable horizontal collaboration.

Key Duties And Accountabilities


Support administration and
implementation of operational strategies and adapt processes and procedures.

Ensure CO financial activities,
financial recording/reporting system, and follow-up on audit recommendations
are in full compliance with UNDP Programme and Operations Policies and
Procedures (POPP) and strategies. Facilitate implementation of effective internal
controls and proper functioning of a client-oriented financial resources
management system.

Support office management in preparing
and reviewing CO finance business processes mapping and elaboration of the
content of internal standard operating procedures in the finance in
consultation with office management.

Prepare reports containing analysis of
the CO financial situation.

Assist in supporting office management
to articulate the framework and conditions of contributions within the CO
resources mobilization efforts.

Elaborate proposals and implement cost
saving and reduction strategies in consultations with office management.

Routinely monitor financial exception
reports for unusual activities and transactions; and investigate anomalies or
unusual transactions. Inform senior CO management and other UNDP staff at
Headquarters of the results of the investigation when satisfactory answers are
not obtained.

Maintain financing and trust fund
agreements, follow up on contributions within the CO resource mobilization
efforts.

Ensure administration of budgets of CO
management projects, clearance of budgets for development projects, and
functioning of an optimal cost-recovery system.

Produce thoroughly researched
information for planning of financial resources of the CO.

Prepare and modify budgets for UNDP
projects, follow up with HQ on authorized spending limits (ASL) for management
projects.

Ensure administration of control
mechanism for development projects by monitoring budgets, preparing and
modifying budgetary status versus ASL, follow up with HQ on ASL for management
projects.

Prepare timely cost-recovery and DPC
bills in ERP for the services provided by UNDP. Elaborate and implement revenue
tracking system and follow up on cost recovery. Establish criteria for
pro-ration of Agencies contributions to the common services account, prepare
and modify the common services budget, and follow up on timely recovery of
payments.

Provide accounting and administrative
supportto the Finance Unit

Qualifications

Education:

Secondary Education with specialized
certification in accounting and/or Finance is required.

University degree in Finance or
Accounting desirable.

Part-qualified accountants from an
internationally accredited institute of accountancy will have a distinct
advantage.

Fully Qualified Accountant, from an
internationally accredited institute of accountancy or Full Completion of the
UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy
and Finance Test (AFT) is required.

Candidates with no professional
accountancy qualifications, but with degrees that major in accountancy and/or
finance must complete UNDP Finance Training and Certification Programme (FTCP),
if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.

Candidate with no professional
accountancy qualifications but with relevant experience must successfully
undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must
complete the UNDP Finance Training and Certification Programme (FTCP), if
recruited.

Experience:

Minimum of 7 years (with high school
diploma) or 4 years (with bachelor’s degree) of progressively responsible
finance and accounting experience at the national or international level is
required.

Experience in the use of computers and
office software packages (MS Word, Excel, etc.) and advanced knowledge of
spreadsheets and web-based management systems such as ERP financials and
database packages.

Knowledge of IPSAS and/or IFRS is
required.

Previous UN Experience is desirable.

Experience in providing administrative
support and implementation of operational strategies and adapting processes and
procedures is desirable.

Experience in budgeting and
functioning of an optimal cost-recovery system is desirable.

Experience in providing accounting
support to the Finance Unit is desirable.

Experience in proper CO cash and
Treasury management functioning is desirable

Language Requirements:

Fluency in the English language is
required.

How To Apply

Click Here To Apply

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