Finance Assistant Job in Kenya

 Job Title: Finance
Assistant

Hiring Organization: Danish
Refugee Council
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/10/2024

About
DRC

The
Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit
organization, founded in 1956, that works in more than 35 countries around the
world. DRC is one of the largest protection actors in Kenya, actively
coordinating and advocating for improving the protective environment for
refugees and host communities. DRC implements Protection monitoring, Child
Protection and GBV prevention and response programmes in its areas of operation
to address protection issues faced by displaced and non-displaced at-risk
groups and individuals. The programme also aims to identify and build synergies
with DRC´s Economic Recovery sector to facilitate durable solutions and
Humanitarian Disarmament & Peace Building activities to enhance to respond to
the needs of communities affected by acute crisis as well as those in
protracted displacement situations.


Overall
purpose of the role:

The
Finance Assistant (FA) supports the DRC Kakuma and Lodwar office in relation to
all financial aspects of the project. The FA with guidance from the Finance
Officer will ensure efficient and effective financial operations of DRC Kakuma
and Lodwar office project activities. She/he will ensure compliance with DRC
Operations Handbook alongside donor policies, procedures, guidelines and rules.
She/he will seek and receive policy guidance/ instructions and support from the
Head of Support Services (HoSS) and the Finance Controller.

Duties
& Responsibilities: Responsibilities:

Implement
financial policies and procedures;

Establish
the cash requirements, and maintain adequate cash levels and related cash
controls, safe custody of safe keys;

Ensure
monthly cash counts are conducted and submitted by the end date of every
month to the Finance Controller;

Assist
with month end reconciliations;

Assist
in preparing financial reports for various donors;

Confirm
that full accountabilities (supporting documentations) are obtained for
all project expenditures;

Ensure
transactions are properly recorded and entered in the relevant journals in
ERP Dynamics on a regular basis for review by the finance officer or
Finance Controller and that they are posted by the 5th of every month;

Prepare
bank reconciliation by the 5th of every month;

Process
approved payments of supplier / service provider invoices based on
complete documentation in line with DRC/DDG financial policy and donor
guideline;

Assist
in preparing schedules for all taxes withheld or paid where relevant and
submit for verification before submission to the relevant authorities;

Supporting
finance officer/finance controller /managers and Project Managers to
adequately prepare for both internal and external audits;

Ensure
copies of project files and related financial documents are safely kept at
the DDG field office and are regularly backed up in an external storage
device and share point;

Inform
the country Finance controller and Kakuma field finance officer and/or
area manager of all financial issues which can affect the execution of the
project;

Ensure
safeguarding of all available donor funds;

Reconcile
the accounts payables, receivables and staff advances and process staff
expense claims in Dynamics;

Personal
Qualifications

Highly
organized, punctual, delivery-focused and process- driven.

Flexible
and can adapt to arising issues while respecting local differences

Passionate
about promoting a Kenya free of armed violence and conflict

High
levels of integrity and trustworthiness

Analytical
and able to present logical arguments,

Curious
and seeks out information, strong drive to learn new things and improve
own capacity,

Takes
initiative – identifies what needs to get done and does it,

Hard
working and driven to achieve objectives, Able to work under minimum
supervision

A
good team player, high level of attention to detail, culturally sensitive
and able to resist external pressure

Experience
and technical competencies:

A
basic degree (Economics / Accounting / Finance or Business Administration)
or compensating relevant work experience.

2
years’ experience in financial management/administration within a
non-governmental organisation (NGO)

Experience
in donor compliance

Familiarity
with an Enterprise Resource Planning (ERP) system

Experience
of donor reporting ideally within the NGO sector

Experience
of analysing financial information

Good
communication and interpersonal skills

Fluency
in one of the local languages is an advantage;

Fluency
in English. Strong command of written English and ability to speak clearly
to various audiences;

High
degree of computer literacy; including high knowledge of excel

Education

A
recognized accounting qualification (CPA II or ACCA II)

Key
stakeholders:

Internal
Stakeholder

Click
Here To Apply

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