Finance Assistant Job in Kenya

Location: Lodwar

General Position Summary

The
Finance Assistant will work under the direction of the Senior Finance and
Grants Officer Lodwar and will be responsible for the processing and recording
of payment transactions in a timely and accurate manner to support the program
team activities. The Finance Assistant is expected to work collaboratively with
program and operations departments, be a custodian of all financial resources,
and report on any concerns regarding financial irregularities. 

Duties & Responsibilities

Financial Management


Prepare
cash payment vouchers and ensure that all cash transactions are fully and
properly documented.

Supports
transaction entry with the assigned batch

Responsible
for gathering transaction documents required for donor reporting

Responsible
for compiling monthly intercompany vouchers and assisting with preparations of
documents for month-end package

Maintain
the uncleared cash advance file and prepare past-due advance reports for the
Senior Finance and Grants officer

Assist
with audit-related requirements (timely document retrieval, filing after audit
completion, providing additional assistance as necessary)

Assist
with scanning, copying, printing, and uploading financial documents to relevant
folders

Assist
the Finance Officer with field cash reimbursements.

Perform
daily, weekly, and monthly cash counts together with the Finance and Grants
Officer

Ensure
all finance documents are properly labeled, filed, and stored in a clear and
easily accessible manner following the Field Finance Manual

Submission
of all original vatable invoices to Nairobi for VAT claim on a timely basis for
VAT claim

Ensure
quality control of financial documents for completeness and proper referencing
before archiving

Responsible
for cash and bank vouchers filing, statutory audit reports, and other financial
documents filing and maintenance of filing system (Hard copy and electronic)
according to MC Procedures; manage finance archives and ensure monthly update
of the Finance archiving index

Any
other duty as may be assigned

Grants Management

Assist
with follow-up on sub-award compliance issues and audits and document
resolutions.

Ensure
the proper organization of sub-award files

Assist
in sub-award site audits and prepare site visit reports.

Support
the Senior Finance and Grants Officer and Finance Officer with review of Sub
award documents every month.

Organizational Learning 

As
part of our commitment to organizational learning and in support of our
understanding that learning organizations are more effective, efficient, and
relevant to the communities they serve, we expect all team members to commit 5%
of their time to learning activities that benefit Mercy Corps as well as
themselves.

Accountability to
Beneficiaries

Mercy
Corps team members are expected to support all efforts toward accountability,
specifically

to
our beneficiaries and to international standards guiding international relief
and development work, while actively engaging beneficiary communities as equal
partners in the design, monitoring, and evaluation of our field projects.

Team
members are expected to conduct themselves professionally and respect local
laws, customs, and MC’s policies, procedures, and values at all times and in
all in-country venues.

Accountability

Reports Directly To: Senior Finance and Grants
Officer Lodwar Office.

Works Directly With Field Director, Country
Finance/Grants Teams, Program Teams, and Implementing Partners.

Knowledge and Experience

Degree
in accounting or a relevant business field.

Minimum
CPA II or other relevant accounting qualification.

At
least one year of experience in accounting, bookkeeping, or cashiering,
including experience with double-entry accounting preferably in an
international NGO.

Familiarity
with major international donor rules and non-profit accounting.

Familiarity
with computerized, double-entry accounting software.

Strong
computer skills in MS Office programs, particularly Excel

Accuracy
in the processing of cash transactions, mathematical aptitude, and attention to
detail.

Excellent
oral and written English skills.

How To Apply

Click Here To Apply

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