Finance and Administration Manager Job in Kenya

Job Title: Finance and
Administration Manager


Hiring Organization: African
Population and Health Research Center
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Research
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 02/01/2024

The African Population and Health Research Center (APHRC) is an
African-based, African-led, international nongovernmental organization that
conducts high-level scientific research in areas such as education, population,
health, aging, urbanization, and the well-being of African populations. APHRC
aims to bring about change in sub-Saharan Africa using reliable data analyzed
by experienced African researchers. Our programs are oriented toward
continental development priorities and are guided by the belief that evidence
must be at the forefront of decisions about the health and well-being of
populations and the development of the continent.

APHRC is seeking to fill the position of Finance and
Administration Manager for its regional office


The role is critical for ensuring the effective management of
financial resources, administrative processes, and overall organizational
operations in WARO. Key roles and responsibilities associated with this
position include:

Financial Management:**

Developing
and managing WARO’s budget, ensuring alignment with strategic goals.

Overseeing
financial reporting, including income statements, balance sheets, and cash flow
statements.

Monitoring
expenses and ensuring adherence to budgetary constraints.

Conducting
financial analysis to support decision-making.

Managing
and allocating resources efficiently, including personnel, equipment, and
budget.

Ensuring
that resources are utilized effectively to meet program’s objectives.

Overseeing
budgeting for grants and financial reporting to donors

Planning and Forecasting:**

Collaborating
with leadership to develop long-term financial plans.

Contributing
to the development of organizational strategies and goals.

Conducting
financial forecasting to support strategic decision-making.

Aligning
financial and administrative activities with the overall strategic direction.

Investment Plan and Host Country Agreement.**

Leading
the development, submission, defense and monitoring of the Investment Plans and
Senegal ‘Accord de siege’

Leading
the development and monitoring of the Headquarters Agreement (Accord de Siege)
with Senegalese government (including timely reporting)

Risk Management: and Compliance**

Identifying
operational risks and implementing strategies to mitigate them.

Ensuring
compliance with legal, regulatory requirements and organizational policies.

Managing
legal affairs related to contracts, employment, and other administrative
matters.

Implementing
contingency plans to address unexpected challenges.

Audit and Compliance:**

Coordinating
internal and external audits.

Ensuring
compliance with relevant financial regulations and accounting standards.

Administration and Operations:**

Managing
administrative functions, including facilities, human resources, and IT.

Developing
and implementing policies and procedures to enhance organizational efficiency.

Human Resources Management:**

Overseeing
HR functions, including recruitment, onboarding, and employee relations.

Ensuring
compliance with employment laws and regulations.

Overseeing
the professional development of staff.

Providing
leadership and support to foster a positive and productive work environment.

Contract Management:**

Overseeing
the negotiation and management of contracts with vendors and partners.

Ensuring
that contracts comply with organizational policies and legal requirements.

Facilities Management:**

Managing
facilities and infrastructure to support program activities.

Overseeing
maintenance and security processes.

Technology and Information Systems:**

Overseeing
the management of IT infrastructure.

Implementing
technology solutions to support financial and administrative functions.

Communication and Collaboration:**

Collaborating
with other departments and leadership to ensure seamless organizational
operations.

Communicating
financial and administrative updates to stakeholders.

Continuous Improvement:**

Identifying
opportunities for process improvement and efficiency gains.

Implementing
initiatives to enhance overall organizational effectiveness.

Qualifications
and experience

5 years’
higher education in economics, accounting and finance, management financial and
accounting auditing, or other equivalent qualifications. Professional
accounting qualifications will be an advantage,

Work
experience of not less than 8 years with at least 3 years’ experience in a
similar position, or a track record of increasing responsibility in the field
of accounting and administrative and financial management,

Experience
in NGOs,

Autonomy,
initiative, rigor and organization, ability to work as part of a team in a
multicultural environment,

Good
command of the tools/software (e.g. Microsoft Dynamics)

Extensive
familiarity with accounting principles and sound financial management,

Good
knowledge of Senegalese accounting and tax regulations and labor laws,

Basic
knowledge of contract law,

Ability
to work and communicate effectively in English and French

Click Here To Apply

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