Finance and Administration Assistant Job in Kenya

 Job Title: Finance and
Administration Assistant

Hiring Organization: The
African Technology Policy Studies Network (ATPS).
Location – Locality: Nairobi
Location – Region: Kenya
Industry: IT
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/09/2024

ATPS
is seeking to recruit a Finance and Administration Assistant to be based at its
Secretariat in Nairobi, Kenya

Main
Duties & Responsibilities:


Finance

Allocate
and post expenses in the Pastel System to respective donors and grants

Monitor
daily petty cash and ensure the safe custody of all cash at hand

Verify
payments requests and prepare payment vouchers

Maintain
Accounts Receivable, Accounts Payable and Prepayments subsidiary ledgers

Process
staffs’ travel expenses statements and conference participants’ travel
expenses statements

Liaise
with ATPS National Coordinators in order to assist with the smooth
operation

of
their respective chapters

Initiate
month end or period end closing activities and post Journal Vouchers

Prepare
audit schedules.

Update
the cashbook on daily basis and analyze receipts and payments for posting
to the general ledger.

Reconcile
the bank & cashbook balances and other general ledger accounts every
month

Facilitate
payment of statutory deductions to the relevant authorities.

Update
the Fixed Assets Register and process the depreciation journal every month

Ensure
that internal control procedures are followed for all cash disbursements,
receipts and transfers.

Assist
in the preparation of management accounts and Annual Budgets

Any
other duties as may be assigned by the Supervisor or any Authorized
Officer.

Administration
and Human Resource

Ensure
order and cleanliness in the office’s premises

Monitor
leases and related obligations regarding the office premises; Supervise
the

use
and maintenance of office equipment and vehicles

Process
documentation for work permits, visas, house leases, and in other matters

relating
to expatriate employees and their dependents

Administer
staff benefits, i.e. medical, insurance, and provident fund schemes;

Maintain
personnel files and data and Process leave applications for all ATPS staff

Arrange
performance appraisal and review of ATPS-recruited staff;

Co-ordinate
training programs for ATPS locally recruited staff

Academic
qualifications

A
Degree in Commerce, Economics, Finance, Statistics or any other related
discipline from a recognized university is required. Must be a CPA
Finalist.

Skills
and competences

Strong
organizational skills, with an emphasis on time management and the ability
to plan, organize and implement various activities within a time-pressured
environment;

Strong
coordination, facilitation & negotiation skills;

At
least 3 years proven experience as a Finance and Administration Assistant,
preferably with an International organization.

Proficiency
in using computers and standard office and accounting software packages
(MS Word, Excel, Pastel etc.).

Good
professional verbal and written communication skills

Proficiency
in English is required

Personal
Attributes

Good
character

A
Self-starter with a strong desire to learn

Ability
to work both independently and as part of a team

Ability
to work under pressure and meet deadlines

How To
Apply

Qualified
candidates should send a detailed letter of interest and curriculum vitae as
one document to executivedirector@atpsnet.org with
a copy to finance@atpsnet.org on or before Friday 12th January 2024

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