Executive Assistant Job in Kenya

Executive Assistant

Brief
Description        

The Job holder will be
responsible for professionally running the office of Chief Finance Officer. Act
as the first point of contact for external and internal stakeholders. Manage
the office and calendar of the Chief Finance Officer and provide efficient and
effective administration services.

Detailed Description   

Principal Accountabilities
(Responsibility)


Managing confidential data and files ensuring only authorized
persons have access.

Controls the diary for the Chief Finance Officer by
scheduling meetings and appointments.

Preparing official correspondences for the Office of the
Chief Finance Officer.

Assist in organizing product launches, e.g., Expos/staff
forums.

Draw the administration expense budget and ensure utilization
is within the set budget and lead cost control for the office.

Attend and take minutes in scheduled meetings.
Ensure the CFO is equipped with the necessary documentation
to proceed with meetings.

Ensure timely scheduling of meetings for both internal staff
and external parties.

Compile minutes during top management meetings and follow up
on actions.

Liaise with various key stakeholders to resolve
queries/complaints raised by internal and external clients and suppliers.

Manage any outstanding/ escalated issues that affect the
business.

Monitor, analyze, and recommend solutions to resolve issues.
Managing incoming and outgoing communication including
logging, distribution, filing, and facilitating timely feedback.

Maintain a high level of confidentiality of the office
documents /files to ensure availability and up-to-date & accurate
information.

Handling administrative issues – responding to office
correspondence in good time.

Job Requirements 

Qualification (Minimum)

Diploma in Secretarial/Office Administration.
A Degree in Business Management from a reputable Institution
will be an added advantage.

5 years of working experience in as Executive Assistant role
in high-level offices.

Proficiency in working with MS Excel/Spreadsheet.

Additional
Details        

Other Skills

Computer Application Packages i.e. MS Word, MS Excel,
PowerPoint.

Ability to prioritize and manage multiple tasks.
Sound administration and interpersonal skills.
High levels of accuracy and attention to detail.
Good written and verbal communication skills.
Ability to work independently.
Reliability, responsiveness, trustworthiness, loyalty, and
flexibility.

Good time management skills.

How To Apply

Click Here To Apply

Apply Before Dec 29, 2023

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