Executive Assistant Job in Kenya

Job Description

This role is responsible for providing Executive support
to the Managing Director of Life Business. A key responsibility for the role is
supporting the MD Life Business with all administrative matters of his/her
office, including meetings set-up and coordination, managing appointments with
internal and external stakeholders, coordinating the preparation and
distribution of both board and management reports, facilitating approvals,
payments and travel arrangements, managing the MD’s diary, taking minutes in Life
Exco meetings and any other appropriate internal meetings, etc. The individual
is accountable for achieving results through their efforts and proactiveness.

Duties & Responsibilities


Performs secretarial duties for
the Executive.

Collates statistical information
in predetermined formats or formats developed by the individual.

Integrates data into daily,
weekly, and monthly reports.

Manages queries on behalf of the
Executive and performs delegated tasks.

Ensures that the executive is
equipped with the necessary documentation to proceed with meetings.

Manages diaries.
Provides corporate office with
support in arranging functions, venue bookings, and making travel
arrangements when necessary

Responsible for office
infrastructure, e.g. office equipment and ordering of stationery.

Maintains confidentiality of
information

Strong focus on dealing with
escalated queries from clients, customers, and other stakeholders (with
potential for brand damage).

Often accountable for the
resolution of escalations without the involvement of the senior manager.

Minute taking and developing
non-standard reports, minutes, presentations, and correspondence.

Accountable for completing tasks
of a personal nature on behalf of the Executive.

High level of contact with
external parties, stakeholders, and clients/customers (Company CEOs,
Executives, etc.).

Development and tracking of
Business Strategy

Could be accountable for the
management of a budget or significant spending on a budget.

Skills And Competencies

Strong understanding of the
business

High level of ownership and
independence

Stakeholder management skills
Communication skills
Professional ethics –
confidentiality, Integrity, accountability, trust, championing the
customer, embracing diversity, general conduct.

Teamwork
Excellent planning and
organizational skills

Excellent verbal and written
communication skills

Analytical and report writing
skills

Knowledge
& Experience

3 years experience
Former knowledge of formulation,
execution, and tracking of business strategy

Qualifications

Degree in any business-related
course, actuarial, finance, commerce, etc.

Professional courses i.e., in
data management or analytics, report writing, secretarial work, etc.

How To Apply

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