Executive Assistant Job in Kenya

Job Title: Executive
Assistant


Hiring Organization: African
Management Institute
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/31/2024

AMI is pioneering practical business and management learning for
Africa. We equip entrepreneurs with key tools to build their businesses, we
help companies build motivated and productive workforces, and we run
work-readiness and entry-level programmes for young people starting their
careers

AMI is expanding rapidly. With support from international social
impact investors, we have established offices in Nairobi, Johannesburg, Kigali,
Kampala, Lagos, Addis and Dakar, and worked for an impressive portfolio of
clients in East, West and Southern Africa. We have trained over 50,000
individuals in 39 African countries to date.

Job
Description


We are actively seeking a savvy and organized Executive Assistant
to be the right hand to our CEO. This role isn’t just about managing schedules;
it’s about creating leverage for the CEO, driving strategic initiatives, and
navigating a fast-paced high-growth pan-African company.

The Executive Assistant to the CEO at AMI will be at the epicenter
of operations, ensuring maximum leverage for our leadership team. This role
goes beyond traditional admin support – you will provide comprehensive support
to our senior leaders, helping them to get more done, efficiently. This
position requires a proactive and detail-oriented individual with excellent
organizational, communication, and interpersonal skills.

Responsibilities:

CEO Support:

Master
the art of managing the CEO’s schedule for maximum impact and alignment with
company priorities.

Stay two
steps ahead, anticipating the CEO’s needs and tackling challenges head-on.

Scheduling:

Support
management of complex calendars across the senior leadership team, prioritize
appointments, and coordinate meetings.

Board Coordination:

Drive
board coordination— including scheduling, supporting preparation of
documentation, and owning the logistics of board meetings.

Support
the CFO by maintaining an organized record of board resolutions, decisions, and
action items.

Strategic Functions:

Collaborate
with the CEO and senior leaders to support strategic initiatives where
required.

Support
our incoming COO to drive cross-functional alignment and communication.

Conduct
research and analysis to support CEO and senior leadership decision-making.

Travel Coordination:

Arrange
and coordinate travel itineraries, accommodations, and logistics for
executives, optimizing travel efficiency.

Communication
and Correspondence:

Polish
and refine documents, presentations, and reports for a range of audiences.

Craft
compelling communications, and presentations in collaboration with key company
leaders.

Meeting Coordination:

Own
logistics for key leadership and board meetings.

Collaborate
with executives to prepare comprehensive meeting agendas, ensuring all
necessary materials and documents are distributed in advance.

Distribute
meeting minutes promptly and track action items to ensure timely completion.

Expense Management:

Support
senior leaders with expense management and filing.

Skills
& attributes

Exceptional
organisational and time-management skills – are you the most organised person
you know?

Strong
written and verbal communication skills.

Proficient
in office software and collaboration tools.

Ability
to maintain composure in high-pressure situations.

Independent,
self-motivated, and able to take full ownership of own workstreams.

A
commitment to AMI’s values of excellence, innovation, and accountability.

Absolutely
rock-solid integrity.

Education
and Experience

Bachelor’s
degree from a recognized institution or equivalent experience.

Proven
experience as an Executive Assistant in a fast-paced environment.

Click Here To Apply

Check Also

Senior Programme Management Officer Job in Kenya – UN

Responsibilities Identify trends, patterns and early warning of issues related to the GEF portfolio size, …

Leave a Reply

Your email address will not be published. Required fields are marked *