Communications Intern Job in Kenya

Communications Intern

Purpose:

The Communications Internship will be situated under the
Advocacy Program -where the intern will play a pivotal role in supporting
the management and curation of a comprehensive information repository,
assisting in the strategic planning of related meetings, and contributing
their expertise to various communication initiatives as undertaken.

This internship offers an enriching opportunity to acquire
hands-on experience in communication, refine your organizational skills,
actively engage in a meaningful cause, and contribute to the achievement
of objectives.

Engagement:


While the role is predominantly communications, the intern
will collaborate with cross-functional teams within the Advocacy Program
to support interconnected initiatives that strategically define and
amplify our brand and voice.

Duties & Responsibilities

Information Repository
Management:

Organize and maintain a centralized digital repository for
communication assets related to the program, including images, documents,
reports, meeting minutes, publications, media reports, and multimedia
files.

Regularly update and expand the repository to capture
emerging trends, best practices, and success stories in the field of
advocacy and opposition mitigation.

Quality Assurance:

Enforce stringent version control measures to guarantee the
accuracy and reliability of information within the repository.

Conduct regular quality assurance checks to eliminate
redundancies, inaccuracies, or outdated content, maintaining a repository
that is a trusted and efficient resource.

User-Friendly Filing:

Collaborate with team members to identify and implement a
user-friendly filing structure, ensuring that information is intuitively
organized and easily accessible.

Introduce innovative tools or features to enhance the user
experience and streamline information retrieval processes.

Meeting Planning Support:

Engage in comprehensive collaboration with the team to
meticulously plan and execute a spectrum of meetings, workshops, and
events.

Apply meticulous attention to detail in coordinating all
logistical aspects of meetings, from venue booking to transportation
arrangements, to guarantee a smooth and efficient execution.

Proactively identify potential challenges and devise
preemptive solutions to enhance the overall efficiency of the planning
process.

Contribute thoughtful insights and strategic input during the
planning phase, ensuring that meetings align with overarching program
goals and objectives.

Collaborate with key stakeholders to determine optimal
timing, location, and thematic content for each event.

Take charge of preparing comprehensive meeting materials,
meticulously crafting agendas, and developing impactful presentations that
resonate with the objectives of each meeting.

Ensure that all materials are not only informative but also
align with the overarching messaging and communication strategies of the
program.

Training and Capacity
Building:

Conduct training sessions for team members on effective
utilization of the repository, emphasizing best practices, advanced search
techniques, and collaborative functionalities.

Continuous Improvement:

Proactively identify areas for improvement within the
information management processes and propose innovative solutions to
enhance the overall efficiency and effectiveness of the repository.

Knowledge, Skills, and
Abilities (KSAs):

Undergraduate degree holder in the fields of Communications
and or Public Relations from a reputable institution of higher learning.

Demonstrated work experience in a PR agency, or NGO will be
an added advantage.

Familiarity and experience with Google Suites will be an
added advantage.

Qualifications

Demonstrate a penchant for creativity in language and concept
development, injecting fresh and imaginative perspectives into our
communication strategies.

An understanding of SRHR- Express a deep understanding of and
passion for SRHR, coupled with an awareness of its intersectionality with
various social issues, reflecting a commitment to inclusive advocacy.

Possess a comprehensive grasp of the media ecosystem in Kenya
and the wider region, showcasing a keen awareness of trends, preferences,
and dynamics within the media landscape.

Showcase a natural talent for crafting captivating human
interest stories that resonate emotionally, engaging diverse audiences.

Exhibit strong written and verbal communication skills, with
an ability to articulate complex ideas clearly and effectively.

Demonstrate knowledge of social media analytics tools,
utilizing data-driven insights to optimize communication strategies across
various platforms.

Ability to analyze information and organize it into
consumable pieces in various formats- Display the ability to analyze
information critically and organize it into easily consumable pieces
across various formats, tailoring content for diverse audiences.

Demonstrate the ability to work both independently, taking
initiative in tasks, and collaboratively as a valuable member of a dynamic
team

Ability to synthesize information and generate persuasive and
clear verbal and written communications.

Excellent time management skills and the ability to multitask
and meet deadlines with a keen attention to detail.

Self-directed and able to anticipate, prioritize, and manage
tasks, exhibiting a high level of dependability.

Must demonstrate good interpersonal and negotiation skills.
Knowledge of diverse groups, working with a diverse
workforce, and sensitivity to and appreciation of cultural differences.

Travel: Ability to travel
locally, a minimum of 20% of the time.

How to apply

Email cover letter and
resume to aro.recruit@ppfa.org by 16th January 2023 with
the subject line Communications Intern, East Africa
Region.

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