Clerk Job in Kenya – Records

(Ref: ZU/10/Adv/2/2024)

The Records Clerk will play a crucial role
in maintaining an organized and efficient records management system at Zetech
University. The ideal candidate is expected to be performance-oriented, a
driven professional, and highly committed to ensuring the accuracy, security,
and accessibility of records. The position requires proactive problem-solving,
self-motivation, and a strong dedication to delivering services and support
promptly.

Duties and Responsibilities

Reporting to the Records Clerk, the
position holder will be responsible for the following, amongst others:

Implement
systematic sorting, weeding, classifying, indexing, and preservation of records.

Collect,
store, and distribute student and staff mail from the post office or designated
collection points.

Handle
the issuance and communication of student-related matters such as results and
certificates.


Verify
the authenticity and accuracy of student documents by established procedures.

Maintain
the security of archives and the registry to prevent unauthorized access.

Ensure
proper, secure, and computerized storage of documents for easy retrieval.

Respond
to internal and external information inquiries related to students and staff
records.

Provide
necessary support in retrieving and furnishing required information.

Ensure
the cleanliness, orderliness, and proper arrangement of the registry, creating
an organized and accessible environment.

Assist
in the implementation of Quality Management System (QMS) standards in record
management.

Qualification &
Experience

A
minimum of a Diploma in Records Management or a related area from an accredited
and recognized university

1-2
years prior experience in a similar job in a busy environment

Computer
literacy and familiarity with standard office computer applications.

Good
record-keeping skills

Well-developed
verbal, written, and communication skills

How To Apply

Interested candidates
should send their applications to vacancies@zetech.ac.ke quoting
the job reference number on
the subject line and; indicating their current
and expected salary 
on their application letter, not later
than 31st January 2024. Candidates who had
applied earlier need not re-apply.

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