Job Title: Chief
Administrative and Operations Officer
Hiring Organization: Anonymous
Location – Locality: Nairobi
Location – Region: Kenya
Job Type: Full
Salary: KES Ksh
600k – 800k,
Date Posted: 11/20/2023
to: Chief Executive Officer,
Gross Salary: Ksh 600k –
client is a non-profit organization looking to hire a Chief Administrative and
Operations Officer to direct, administer, and coordinate the internal
operational activities of the organization in accordance with policies, goals,
and objectives established by the Chief Executive Officer and the Board of
In collaboration with the Senior Executive Team (SET), provide
leadership to the departments listed above, ensuring proper management of
staff, assets, and resources in accordance with Board agreed on strategies and
policies (adjusted from time to time in accordance with changing circumstances)
to achieve organizational objectives;
Working with the SET, assist to develop and implement the
strategic vision and objectives of the organization, as described within
regularly updated and assessed long-term management plans;
Oversee development of annual departmental work plans and
objectives for the support departments reporting to the position and track
results against these objectives as well as accountability protocols;
Provide oversight in the organization, direction, administration,
management, coordination, harmonization, and supervision of activities of the
departments responsible for that is human resources management, donor
development, communication and administration, ICT, legal and compliance, guest
houses, procurement, and logistics;
Support, mentor, and advise the Head of Human Resources to ensure
the best human resources management practices and advise on appropriate human
resources strategies and policies to support the achievement of the company
Oversight over the human resources functions to ensure that the
organization complies with the law and set policies
Represent the CEO in negotiations and implementation of the
Collective Bargaining Agreement (CBA).
Oversight over the implementation of the human resources policies
Oversee procurement, licensing, insurance, and compliance matters,
including the establishment of a detailed procurement plan to determine
appropriate specifications of required items, according to established
guidelines and procedures and in coordination with the relevant team;
Oversight over the procurement team.
Ensure compliance with the established procurement policies.
Participate in the tendering committee meetings.
Ensure the organization’s activities have adequate insurance
policies in place.
Oversight over the effective management and planning of all the
Information Communications and Technology functions including monitoring
adherence to the IT policies and procedures;
Provide leadership and support for the ICT department
Coordinate the development and implementation of ICT strategies,
policies, and systems with the organizational strategic objectives.
Coordinate development and implementation of the ICT work plan and
Oversight over the development and implementation of ICT staff
development and staff awareness programs.
Oversight over the management and operations of the guest houses.
Ensure the guest house is operated in an efficient manner.
Ensure the guests get quality services.
Ensure the guest house facilities are well maintained.
Oversight over the legal and compliance function responsible for
management and maintenance of service contracts, policies, and standard
operating procedures management- formulation, regular management and
communication, and guidelines to ensure effective and efficient processes in
all the departments, amongst other responsibilities.
Ensure that the organization has all required statutory licenses.
Ensure the policies and SOPs are in place and reviewed as
Ensure that employees are trained on the organization’s
Oversight over contract management.
Follow-up and participation in the organization’s court matters.
Oversight over the Operations department
Work closely with the Head of Operations to ensure that the
organization is offering logistical support to all the users.
Oversight over the Communications and Donor Stewardship department.
Oversight over the team from an administrative point of view.
Oversight over the management of the office equipment and
monitoring the departmental costs;
Ensure maintenance of an office inventory.
Oversight over the department’s budget.
Working with the other board-appointed signatories, go through
payment documents and make payments;
Oversight over compliance with the Data Protection Act, 2019.
Ensure the organization is registered with the office of the Data
Ensure the organization has in place a data protection policy, and
this is communicated to employees.
Ensure compliance with the Data Protection Act, 2019.
Serve in various committees, such as occupation, safety and
health, environmental management planning, and staff welfare.
Represent the sponsor in the Pension Trustees Board.
And any other duties assigned.
Degree in Business Administration or a related field.
Degree in Administration, HR, Communication, Commerce or any related
Full member of
Must have a
minimum of 10 years of experience in management with a minimum of 5 years
in a Senior Management level or comparable position.
Experience in an
NPO environment will be an added advantage.
knowledge of human resources, procurement, and communication.
and analytical skills.
to drive change and innovation.
in strategic development and implementation.
are up to the challenge and possess the necessary qualifications and
experience; please send your CV only quoting the job title on the email subject (Chief Administrative and Operations
Officer) to firstname.lastname@example.org
on or before the 12th