Business Support Assistant I Job in Kenya

VACANCY ANNOUNCEMENT

(Ref. No. NRS/594/012024)

BUSINESS SUPPORT ASSISTANT I

(ADMINISTRATION ASSISTANT)

Overall Purpose of the Job

To provide administrative
support to the DMMG Unit and to facilitate the daily unit activities like
meetings, workshops, training, visitors, requisitions, etc.

Specific Duties

Handles maintenance of office assets and keeps an inventory
of equipment, vehicles and procured supplies.

Prepares and maintains lists of staff, visiting scientists,
consultants, students, and interns in the Theme/Programme.

Share upcoming department events with the communication unit.
Creates and manages electronic and manual filing systems,
maintains and updates files and records, archiving and storage.

Responds to routine correspondence, and handles e-mail,
telephone communication, requests, inquiries, and other communication
systems and processes to appropriate parties.


Performs all administrative tasks like travel arrangements,
requisitions, etc. for all DMMG unit projects.

Support in the planning and organizing of all internal and
external DMMG unit meetings, trainings, workshops, and seminars.

Participates in meetings when needed and assists in the
preparation of minutes.

Requirements/Qualifications

Diploma in a relevant field.
At least 1 year of work experience in an administrative role.
Background in finance, procurement or communication is an
added advantage.

Excellent computer skills, particularly Microsoft Office.

Other Desirable Attributes

Ability to act independently with minimal supervision.
Highly organized and able to multitask.
Effective time management and scheduling skills.
A basic level of judgment and problem-solving skills are
required to assist the DMMG unit team in planning and arranging for
internal and external meetings, and handling their travel needs,
requisitions, and other travel documents.

Efficiency in responding to the DMMG unit’s administrative
needs and asset management.

Handling travel requests and travel expense reports,
accommodation, and travel advances.

Reporting

This position reports to
the Senior Business Support Officer I
(Project Support Officer)
.

How To Apply

Applications will be
accepted up to 23rd January
2024.
 Interested
applicants should submit:

(a) a confidential cover
letter;

(b) a detailed CV with
names and addresses of 3 referees, including e-mail addresses; and

(c) a statement
illustrating suitability against the listed
qualifications/competencies/abilities, and skills.

Candidates are required to
apply online through: http://recruit.icipe.org or by 
Email: recruitment@icipe.org

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