Assistant Office Administrator Job in Kenya

The Assistant Office
Administrator shall be responsible to Chief Managers and will coordinate
administrative services, and travel itineraries and prepare various responses
to support activities geared towards realizing the Service mandate.

Roles

Attending
to visitors/clients.

Ensuring
security, integrity, and confidentiality of data and information.

Managing
office protocol and etiquette.

Maintaining
office diary and travel itineraries.

Receiving
and distributing hard copy materials to the registry.

Managing
Front Office.

Providing
word-processing and secretarial support.


Ensuring
the security of office records, equipment, and documents.

Preparing
responses to simple routine correspondences.

Operating
office equipment to include photocopying and printing.

Receiving
and directing telephone calls to the various offices.

Qualifications

Diploma
in Secretarial Studies from the Kenya National Examinations Council.

Diploma
in Secretarial Studies/Front Office Management/Business Management or
equivalent qualification from a recognized institution.

Shorthand
III at 100 wpm.

Proficiency
in Computer Applications.

Other Qualifications

Successful candidates
after interviews will be required to satisfy the requirements of Chapter Six of
the Constitution of Kenya by submitting compliance or clearance certificates
from the following institutions:

Certificate
of good conduct from the Directorate of Criminal Investigations (DCI)

Tax
Compliance Certificate from Kenya Revenue Authority (KRA)

Clearance
Certificate from the Higher Education Loans Board (HELB)

Clearance
from the Ethics and Anti-Corruption Commission (EACC)

Clearance
Certificate from a Credit Reference Bureau (CRB)

Commission
for University Education (CUE)-Recognition and Equation of Qualification for
degrees obtained from outside Kenya.

How To Apply

Interested and qualified
persons are required to submit their applications to be received ONLINE through
the KENAS website at www.kenas.go.ke or
the Careers portal at www.kenas.go.ke/careers. 

Applicants should include
a signed application cover letter addressed to the Chief Executive Officer, a
curriculum vitae with three (3) referees, and copies of academic, professional,
and relevant testimonials. All submissions and attachments of all mandatory
required documents should be in PDF format

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