Assistant Finance Officer Job in Kenya

Overall Job Function

Reporting to the Senior Finance Officer, the incumbent will be
responsible for ensuring proper recording of project expenditures.

Key Responsibilities

Responsible for making
payments via the MPESA platform to field staff, workshop participants and
transfer of funds in utility and M-Pesa platform

Maintaining a proper
system of advances to employees by CHS policies including, ensuring effective
and optimum utilization of resources within the program

Preparing payment
requisitions (invoicing in Navision system) and relevant documents and
processing for payment

Ensuring timely payments
of monthly bills and utilities to vendors and suppliers

Maintaining a monthly
creditors and debtors aged analysis


Preparing bank
reconciliations and follow up on long outstanding items

Preparing statutory
payments such as withholding tax, HELB, NSSF, and NHIF, and ensuring
timely  compliance with regulatory bodies

Maintaining a system for
the use of the office imprest/petty cash and undertaking a monthly cash
verification procedure to ensure proper use of the imprest

Ensuring accurate and
timely recording of field office imprest/petty cash

Ensuring proper recording
of project expenditures by ensuring all generated finance vouchers are properly
posted and captured in the period they are incurred

Assist during internal
and/or external, donor and/or project audits

Maintaining a proper
filling system.

Person Specifications

Bachelor’s degree in
Commerce (Accounting/Finance Option) or its equivalent from a recognised
university

A professional seeking
Accountancy qualification, such as CPA or ACCA

At least 3 years of
progressive work experience in similar positions with related responsibilities
in the NGO sector

Computer literate and
working experience in NAVISION accounting package

Familiarity with the local
and International accounting and auditing standards.

How To Apply

Interested applicants are invited to email their applications and
detailed CVs with contact details of three referees to vacancies@chskenya.org indicating
the subject line as Assistant Finance Officer: CHS/HR/ST/004/2024 by January
23, 2024, 5.00 PM.

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