The overall purpose will be to provide
administrative support to the Risk Management Departments
Schedule/Book and coordinate all departmental
meetings (both Internal & External) in liaison with concerned parties.
Ensure that all receipts for any
payments or purchases made are properly kept and or submitted to the necessary
accounting officer when requested.
Coordinate Risk Management events by
providing Administrative support
Coordinate departmental office
transport and travel i.e. issue vouchers, hotel accommodation,
Monitor the department’s budgets by
reviewing monthly cost center reports and analyzing variance between budgets
and actual and making recommendations to the HOD’s on resolving the variance.
Prepare and consolidate of all section
reports and presentations to be made by the HOD’s e.g. Annual reports, weekly
Monitor the Risk management Cost
Maintenance of electronic records
which includes organization of departmental shared folders.
Coordinate Archiving of all old
Raising all Purchase requisition
through Oracle and following up on payments to suppliers approved by the heads
of departments to ensure prompt payment once the services offered/ delivered.
Analyze and track costs for all
services to ensure optimization and timely settlement of bills
People management –manage all staff
assigned (selection/growth, performance management/development)
Preparation of leave schedule for
departments and coordination of other departmental activities such as travel
arrangements, recognition program, functions etc.
Manage the office stationary budget –
Making stationary request on behalf of all the HOD’s Office by ensuring that
the Office has sufficient stationary stock levels at all times.
Filing of all documents and
Induction for new staff.
Degree in secretarial or a Diploma in
At least 5 yrs. experience as a senior
Personal Assistant to the Head of Department in a blue chip company preferably
in a commercial environment.
Good communication skills (written
& spoken English)
Excellent organization skills &
Experience in working in a big busy
commercial organization preferably FMCG
How To Apply