Administrative Secretary Job in Kenya

Location: NAIROBI-
HEAD OFFICE- Kileleshwa

Reporting to: DIRECTOR

Availability: IMMEDIATE
(To commence in the Month of February)

Remuneration: Ksh.28,000/-
to 35,000/-

Job Summary

We are looking for an
Administrative Secretary to work at our Nairobi Head Office in Kileleshwa. They
will be tasked with offering a range of services that are confidential and
revolve around office administration and clerical support roles.

Primary Duties and
responsibilities


Office
Administration

Oversee
the reception area, attend to incoming guests and direct them accordingly.

Receive
incoming calls, answer queries and/ or channel them to respective offices.

Direct
and maintain the cleanliness of all offices, meeting rooms and common areas.

Handle
the Directors diary; schedule appointments, provide reminders, coordinate
meetings (virtual & face to face).

Make
travel arrangements as advised by the Directors.

Manage
office budgets and monitor office supplies.

Implement
and maintain office procedures/ administrative systems

Prepare
and circulate reports and correspondence to relevant personnel in a timely
manner.

Handle
all information received with the utmost confidentiality required.

Sort
and file all related documentation as per Company procedure.

Scan
and file documents as directed.

Operate
a variety of office equipment such as scanners, printers, computers and
centralized switchboard system.

Coordinate
the courier services and distribution of parcels to respective offices/ staffs.

Any
other roles as may be assigned by the Director.

Qualifications &
Requirements

A
minimum of a Diploma in Business /Office administration

Proven
experience as an Administrative Secretary (Minimum of 1year)

Expert
level proficiency in IT skills specifically MS Office

Must
be able to type a minimum of 50 words per minute accurately.

Pays
keen attention to detail.

Must
be flexible to handle multiple priorities.

Excellent
communication and interpersonal skills, both written & verbal.

Extremely
well organized

Exceptional
time management and multi-tasking skills.

Assertive,
self-driven individual, able to work with minimum supervision

Strong
leadership skills

Must
possess high integrity and business ethics.

How To Apply

Eligible applicants should
email  an updated CV with at least 2 professional referees to:
info@naromoruriverlodge.com latest by Wednesday
24th January 2024.
 Only
shortlisted candidates will be contacted for interviews
.

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