Administrative Officer Job in Kenya

 Job Title: Administrative
Officer

Hiring Organization: Corona
Management Systems
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Not For
Profit Organization
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/15/2024

The
Administrative Officer is a junior-level role on our team and will spend
his/her time working on the day-to-day operational coordination of the office
and the local team and providing operational support to the business
development team to grow our portfolio in the East and Southern African
sub-region.

Organisational
Hierarchy


Assistant

Officer

Junior
Associate or Manager

Associate
or Senior Manager

Senior
Associate or Engagement Manager

Division Lead or Principal

Partner

Roles
and responsibilities

The
Administrative Officer will coordinate office activities in Nairobi. He/she
will hold a bachelor’s degree in business administration, Administration, or a
related field. The ideal candidate must have at least 3 years of administrative
experience in a fast-paced environment. The ideal candidate will have excellent
written and verbal communication skills, with fluency in English and Kiswahili.
The candidate will possess good interpersonal skills, strong organisational,
time-management, and prioritisation skills, and proficiency in Microsoft Office
Suite and other relevant software applications. The ideal candidate will be
able to work independently and as part of a team, will be comfortable showing
flexibility and adaptability to handle diverse tasks and changing priorities,
show attention to detail, and have the ability to handle sensitive information
with confidentiality.

Some
specific responsibilities will include:

Oversee
general office operations and ensure a well-organised and efficient
working environment.

Manage
office supplies, equipment, and maintenance to support daily activities.

Coordinate
with vendors and service providers for office-related services.

Maintain
accurate and up-to-date records, both physical and electronic.

Develop
and implement efficient filing systems for easy retrieval of documents.

Assist
in the preparation and processing of official documents.

Serve
as a point of contact for internal and external communications.

Manage
incoming and outgoing correspondence, emails, and phone calls.

Schedule
and organise meetings, conferences, and appointments.

Prepare
meeting materials, agendas, and minutes.

Arrange
logistics for events, including venue bookings, booking for catering, etc.

Coordinate
travel arrangements for staff, including flights, accommodations, and
transportation.

Assist
in HR-related tasks, including maintaining employee records and supporting
recruitment processes.

Facilitate
onboarding for new employees and help coordinate training programs.

Support
financial processes such as petty cash management, expense tracking, and
invoice processing; and

Assist
in the preparation of financial reports and budgets.

Our
Commitments

Corona
Management Systems provides equal opportunity in employment for all qualified
persons and prohibits discrimination in employment on the basis of race,
colour, national origin, ancestry, sex, sexual orientation, religion, creed,
age, veteran status, disability unrelated to job requirements or other
protected status. All personnel actions, including but not limited to those
relating to compensation, benefits, transfers, training, layoffs, and return
from layoff are based on the principle of equal employment opportunity. Our
team are known for our commitments to technological, business, and social
innovation, as we attempt to tackle some of the world’s most challenging
problems. We espouse a strong sense of responsibility to local ethos and local
talent and capacity development, and this is at the heart of our country and
sub-national teams across Africa. Our net monthly salary is competitive in line
with our organisational commitments to shared prosperity. Other benefits
include 21 paid leave days per annum, paid maternity and paternity leave, local
pension and tax contributions, and health insurance coverage.

How To
Apply

Qualified
candidates should submit their CV, cover letter, and one writing sample. These
documents should be sent by email to careers@coronams.com using
the position “Administrative Officer” as
the subject of the email.

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