Administrative Officer Job in Kenya – WHO

 Job Title: Administrative
Officer

Hiring Organization: World
Health Organization
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Global
Health
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/15/2024

The
World Health Organization is a specialized agency of the United Nations that is
concerned with international public health. It was established on 7 April 1948,
headquartered in Geneva, Switzerland.

Description
Of Duties

This is a
roster recruitment. For the purposes of this vacancy the primary duty station
is Copenhagen, Denmark, but this vacancy will be used to source for similar
positions in other/multiple duty stations (including potentially Istanbul).


Provides
input to the Director of the Division in managing financial,
administrative and human resources related issues of the division,
providing relevant advice and developing solutions and/or recommendations.

Administers
the budget and finance and ensure compliant and efficient use of financial
resources within the Division in accordance with financial rules and
regulations.

Monitor
the work planning and allocation of financial resources for the Division
through use of the GSM and other financial tools; providing financial
reports, data and statistics.

Provides
guidance on financial administration and GSM related issues to managers
and staff.

Prepares
and monitors the implementation of work plan activities ensuring
objectives and priorities are met and on track.

Organizes
the administrative functions in the Division and the Director’s office and
manages the effective work of the administrative support to ensure timely
and effective administrative services.

Ensures
smooth running of operations of administrative services including
procurement of goods and services, travel and information technology needs
of the office and local service requirements.

Participates
in fundraising and resource mobilization activities as required.

Scrutinizes,
analyzes and interprets, from an administrative standpoint, issues
contained in the proposals/documents presented to the divisional Director,
with a view to providing correct, relevant and valid information, along
with solution-oriented suggestions to enable informed decision-making.

Prepares
concise and precise briefs on specific issues and matters, as required by
the divisional Director, focusing on the operational and administrative
implications of these issues to the Division and the organization as a
whole.

Coordinates
with other divisions to ensure consistent application of rules and
regulations across WHO/EURO.

Performs
general management of a number of general service staff both as first
level supervisor (including monitoring or workload, performance management
assessment, staff development and learning and team coordination
mechanisms) and second level supervisor.

Briefs/trains
new administrative staff of the division on WHO policies, practices and
WHO’s managerial and business framework.

Perform
other related duties as required.

Required
Qualifications

Essential:
University Degree (Bachelor’s level) in Administration, Management or
related field relevant to the position

Desirable:
Masters degree in any of the above-mentioned disciplines.

Experience

Essential:
At least five years’ of relevant work experience working in the area of
administration implementing budget and finance and human resources
activities for a programme. Experience working at the international level.

Desirable:
Experience working in an international organization

Skills

Demonstrated
knowledge of WHO mandate and work, goals, policies, its structure,
functions and administrative and operational processes.

Sound
knowledge and skills in accounting and finance.

Sound
skills and understanding in the area of human resources.

Sound
skills in utilizing ERP Oracle systems or similar packages.

Strong
computer skills in office applications including Excel, Power Point and
Word.

Diplomacy,
tact, courtesy and ability to deal with and communicate effectively with
senior level officials, multiple stakeholders, and professionals from
diverse cultural and professional backgrounds.

Demonstrated
ability to establish and maintain effective working relations with
stakeholders at all levels.

Strong
communication skills. Ability to explain technical administrative issues
to a variety of stakeholders using clear and simple language.

Ability
to identify and manage one’s own emotions, as well as helping others to do
the same.

Ability
to work comfortably in a fast-paced environment.

WHO
Competencies

Teamwork
Respecting
and promoting individual and cultural differences

Communication
Producing
results

Knowing
and Managing yourself

Use
of Language Skills

Essential:
Expert knowledge of English.

How
To Apply

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