Administrative Assistant Job in Kenya

 Job Title: Administrative
Assistant

Hiring Organization: Unilever
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Manufacturing
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/11/2024

Unilever
is the place where you can bring your purpose to life with the work that you do
– creating a better business and a better world. The Supply Chain
Administrative Assistant plays a crucial role in supporting the efficient
functioning of the supply chain department by providing administrative and
organizational assistance to the Supply Chain Director and the leadership team.
This position is instrumental in ensuring smooth operations and effective
communication within the supply chain management teams. The primary purpose is
to streamline administrative processes, enhance communication, and contribute
to the overall effectiveness of the supply chain function.

What
Will Your Main Responsibilities Be

Administrative
Support:


Manage
the director’s calendar, schedule appointments, book meeting venues and
coordinate meetings.

Prepare
and distribute meeting agendas, minutes, and other relevant documentation.

Handle
travel arrangements, including booking flights, hotels, and
transportation.

Preparing
annual leave schedule for the management team.

Manage
suppliers, raising of POs, invoices & ensuring OTIF payment by
collaborating with the Finance Team.

Communication
and Coordination:

Serve
as a liaison between the supply chain director, leadership team, and
internal/external stakeholders.

Facilitate
effective communication by responding to emails, phone calls, and
inquiries promptly.

Coordinate
with various departments to ensure seamless information flow within the
supply chain teams.

Documentation
and Reporting:

Assist
in the preparation and maintenance of reports, and other documentation.

Manage
and update databases related to inventory, suppliers, and other supply
chain elements.

Project
Assistance:

Support
supply chain projects by organizing project-related meetings, tracking
milestones, and maintaining project documentation.

Assist
in research activities, data analysis, and the preparation of project
proposals.

Experiences
& Qualifications

At
least 5 years of executive support experience, excelling in calendar
management, meeting scheduling, and travel coordination.

Strong
communication skills demonstrated through effective liaison between
executives and stakeholders.

Familiarity
with supply chain operations.

Tech-savvy
with proficiency in Microsoft Office Tools, SAP etc.

Proven
organizational abilities, adept at handling multiple tasks and
collaborating within teams.

Proactive
and adaptable approach to changing priorities, showcasing problem-solving
skills and efficient time management.

Skills

Communication
skills

Travel
Management

Presentation
skills

MS
Office, SAP

Discretion
in managing sensitive information.

Leadership

Click
Here To Apply

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